Executive Assistant

📋 Description

• • The Executive Assistant at Fundamental serves as the right hand to the Chief Executive Officer and the broader leadership team, playing a pivotal role in ensuring that the company’s strategic vision translates into seamless execution. By managing complex calendars, coordinating high‑stakes meetings, and anticipating the needs of senior leaders, the EA enables the CEO to focus on high‑impact decisions that drive the development of NEXUS, the world’s most powerful Large Tabular Model. This role is critical because it safeguards the flow of information, reduces friction in executive operations, and directly contributes to the company’s ability to unlock trillions of dollars of value for Fortune 100 clients. In a fast‑growing AI startup founded by DeepMind alumni, the EA’s effectiveness amplifies the impact of every technical breakthrough and helps maintain the low‑ego, ownership‑driven culture that Fundamental prizes. The EA also acts as a trusted liaison between the executive team and external stakeholders such as investors, board members, and key clients, ensuring that communications are timely, professional, and aligned with Fundamental’s mission.
• • Day‑to‑day responsibilities include meticulously managing the CEO’s calendar and travel arrangements, optimizing time blocks to prioritize strategic work while accommodating last‑minute changes with grace. The EA coordinates internal and external meetings—ranging from investor calls and board updates to team offsites and client sessions—preparing detailed agendas, capturing action items, and tracking follow‑ups to ensure accountability and tight execution. Beyond scheduling, the EA owns routine administrative tasks such as expense receipt processing, office supply management, and document preparation, while continuously seeking opportunities to improve workflows, implement best‑in‑class tools, and streamline onboarding and knowledge‑sharing processes that support team velocity. Proactive problem‑solving is essential; the EA anticipates potential conflicts, prepares briefing materials, and adapts plans to keep leadership focused on mission‑critical objectives.
• • Fundamental is an AI company pioneering the future of enterprise decision‑making, built on the breakthrough NEXUS Large Tabular Model developed by DeepMind alumni. Backed by world‑class investors and trusted by Fortune 100 enterprises, Fundamental operates with a remote‑first US workforce, fostering a culture that values diversity of thought, ownership, and a bias toward action. The team is small but mighty, composed of engineers, researchers, and business leaders who collaborate closely to push the boundaries of foundation model technology. As an EA, you will be embedded within this high‑performing environment, witnessing firsthand how cutting‑edge AI research is transformed into real‑world impact, and contributing to the operational backbone that lets innovators focus on solving the hardest problems in enterprise AI.
• • In this role you will gain unparalleled exposure to senior leadership and strategic decision‑making processes, accelerating your professional growth in executive support, project coordination, and operational excellence. You will develop advanced skills in time management, stakeholder communication, and process optimization, while also gaining insight into AI product development, fundraising, and go‑to‑market strategies at a high‑growth startup. The position offers the opportunity to shape and refine Fundamental’s internal systems, leaving a lasting imprint on the company’s scalability and culture. Additionally, you will receive competitive compensation, equity participation, and access to comprehensive benefits that support your well‑being and long‑term career aspirations, all while working remotely with a team that champions flexibility, continuous learning, and meaningful impact.