Business Operations Director

Beacon AI, Inc.

Job Overview

Location

San Carlos - Hybrid

Job Type

Full-time

Full Job Description

📋 Description

• Drive critical company initiatives end-to-end by defining plans, aligning cross-functional stakeholders, managing execution, and ensuring measurable outcomes.
• Support company strategy by building crisp analyses, framing key decisions, and helping leadership prioritize and communicate directional priorities.
• Manage external partnerships by supporting deal conversations, coordinating cross-functional follow-through, and structuring/tracking partnership milestones and deliverables.
• Oversee legal and contract workflows by coordinating with legal counsel, organizing terms and timelines, and ensuring accurate documentation without acting as legal counsel.
• Assist in building new internal functions and processes, including supporting hiring efforts and leading high-priority "whatever it takes" projects that unblock teams.
• Ensure smooth day-to-day operations of office and business infrastructure as the company scales, including facilities coordination and administrative efficiency.
• Create high-quality executive communications including decks, memos, and briefings for internal leadership and external stakeholders with emphasis on polish, clarity, and accuracy.
• Operate with high autonomy in ambiguous environments, shifting fluidly between strategic thinking and hands-on execution to keep momentum on key initiatives.
• Build trust across engineering, product, legal, and external teams by fostering alignment, maintaining transparency, and proactively identifying blockers.
• Maintain rigorous standards for communication quality, ensuring complex technical and operational topics are translated into compelling, accurate narratives for diverse audiences.
• Contribute to the development of the company’s operating system by identifying inefficiencies, implementing structured processes, and raising the quality bar across operational workflows.
• Partner closely with leadership to translate strategic intent into actionable plans while maintaining visibility and accountability across all operational functions.
• Support the scaling of the organization by adapting processes, systems, and communication frameworks to meet the demands of rapid growth and mission-critical delivery.
• Engage with Department of Defense contracts and airline partnership ecosystems, ensuring alignment with compliance, operational timelines, and stakeholder expectations.
• Serve as a force multiplier by proactively identifying needs, assembling the right resources, and driving results without waiting for directives.
• Maintain strict adherence to U.S. export control regulations and ensure all operational activities comply with applicable federal, state, and local employment laws.

🎯 Requirements

• Proven ability to lead complex initiatives end-to-end in fast-paced, ambiguous environments
• Excellent written and verbal communication skills with a track record of creating high-quality executive communications
• Demonstrated experience managing legal and contract workflows in partnership with legal counsel
• Ability to shift seamlessly between high-level strategy and detailed execution

🏖️ Benefits

• 100% of employee medical premiums covered; 25% contribution for dependents
• 3 weeks PTO plus 13+ paid company holidays
• Monthly phone and wellness stipends
• 401(k) plan offered (no current employer match, with future enhancements planned)
• Hybrid work model requiring 3+ days per week onsite in San Carlos, CA
• Must be a U.S. Person (U.S. citizen, Green Card holder, lawful permanent resident, or individual granted asylum or refugee status)

Skills & Technologies

Remote

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Beacon AI, Inc.

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About Beacon AI, Inc.

Beacon AI develops AI-driven pilot assistance software for commercial and defense aviation. Its flagship system, the AI Copilot, integrates with existing flight decks to enhance safety, reduce crew workload, and improve fuel efficiency through real-time guidance and predictive analytics. The company serves airlines, cargo operators, and government agencies, leveraging machine learning trained on flight data and expert pilot knowledge. Founded by former naval aviators and autonomy engineers, Beacon AI is headquartered in Palo Alto, California, and is backed by venture capital firms including Andreessen Horowitz and Costanoa Ventures.

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