Executive Administrative Assistant

📋 Description

• • Lynk Global is at the forefront of revolutionizing global connectivity, pioneering the world's only commercial satellite direct-to-device (D2D) technology with the FCC's exclusive commercial license. Our mission is to ensure that every person on Earth, all 8 billion of us, can stay connected using their standard mobile phones, everywhere, no matter the circumstances. This is not just about communication; it's about bridging divides, lifting hundreds of millions out of poverty, and saving lives by providing ubiquitous mobile broadband access. By joining Lynk, you will be an integral part of a transformative journey, directly impacting billions of lives.
• • As an Executive Administrative Assistant, you will be the linchpin of executive operations, providing indispensable, high-level administrative support to our CEO and other members of the Executive Team. Reporting directly to the EVP Program Management, you will operate in a crucial one-on-one working relationship, ensuring the seamless functioning of executive activities. Your role extends to serving as a key liaison to the board of directors and senior management teams, meticulously organizing and coordinating executive outreach and external relations efforts. A significant part of your responsibility will involve managing all travel arrangements for the CEO, ensuring efficiency and comfort, and overseeing special projects that demand meticulous attention to detail and strategic execution.
• • This role demands a proactive and creative individual who thrives in an entrepreneurial and fast-paced environment. You will need to exercise exceptional good judgment, both proactively and reactively, across a diverse range of situations. Your ability to maintain a realistic balance among multiple competing priorities will be paramount. We are seeking someone with outstanding written and verbal communication skills, robust administrative capabilities, and superior organizational acumen. Your capacity to handle sensitive matters with the utmost confidentiality and discretion, particularly those impacting global operations, is non-negotiable.
• • Your daily responsibilities will include meticulously managing the executive's calendar, ensuring no detail is overlooked and all meetings and events are scheduled and confirmed. You will be instrumental in preparing a variety of critical documents, including Word documents, Excel spreadsheets, and PowerPoint presentations, as well as drafting agendas, reports, and special project documentation to support the organization's strategic objectives. Furthermore, you will expertly arrange all travel and accommodation for executives, handling complex itineraries and ensuring smooth transitions, and subsequently prepare accurate and timely expense reports.
• • You will act as a primary point of contact, screening incoming telephone calls, taking and delivering accurate messages, and responding to inquiries by gathering and providing information. You will also be responsible for referring non-routine calls to the appropriate staff members, ensuring efficient communication flow. Your excellent communication and time management skills will be essential in meeting deadlines consistently, and your ability to function effectively in a high-paced environment will be crucial. You will perform additional duties as assigned by executives, demonstrating flexibility and a willingness to go the extra mile.
• • A key aspect of this role involves drafting and preparing correspondence for internal announcements, board meetings, and external organizations with which the executive is involved. You will also be responsible for managing the executive's contact database, ensuring it is up-to-date and easily accessible. Assisting in the preparation and management of presentations and decks for various stakeholders will be a regular duty. Responsiveness is critical; you will be expected to be available and responsive to emails, texts, and phone calls, potentially including contact outside of normal business hours, reflecting the dynamic nature of executive support.
• • You will be the welcoming face of the executive office, greeting guests in person or on the phone, and directing inquiries appropriately. Your discretion, confidentiality, and sound judgment will be vital in handling C-Level matters, and you will represent the company and the Executive in a consistently positive light through exceptional follow-through and decision-making. You will proactively conserve the Executive's time by conducting research, collecting, and analyzing information as needed, ensuring they are well-prepared for all engagements. Ad hoc projects, which may include assisting with personal events or family needs, will also be part of your diverse responsibilities. Ultimately, you will be the master organizer of complex calendars and schedules, adeptly resolving any scheduling conflicts to ensure maximum executive productivity and efficiency.