Job Overview
Location
Remote
Job Type
Full-time
Category
Marketing
Date Posted
February 23, 2026
Full Job Description
đź“‹ Description
- • We are seeking a highly organized, proactive, and exceptionally detail-oriented Executive Assistant to provide comprehensive, high-level support to the CEO of a dynamic professional services organization operating across Latin America. This pivotal role is designed for an individual who thrives in a fast-paced, remote environment and possesses a keen ability to anticipate needs, manage complex schedules, and execute tasks with precision and discretion. You will be instrumental in ensuring the CEO's efficiency and effectiveness, acting as a trusted gatekeeper and a vital link between the CEO and internal/external stakeholders.
- • As the Executive Assistant, your primary responsibility will be to manage the CEO's demanding calendar, which includes coordinating internal and external meetings, calls, and travel arrangements. This involves meticulous planning, considering time zones across Latin America and potentially other global regions, ensuring all participants have the necessary information, and proactively resolving any scheduling conflicts. You will be responsible for preparing agendas, taking minutes, and tracking action items to ensure follow-through on key decisions and initiatives.
- • Beyond calendar management, you will be tasked with handling a wide array of administrative duties. This includes managing and filtering high volumes of email correspondence, drafting professional communications, preparing reports and presentations, conducting research on various topics relevant to the business, and organizing and maintaining digital and physical files. Your ability to prioritize tasks effectively and manage multiple projects simultaneously will be crucial for success in this multifaceted role.
- • A significant aspect of this position involves light marketing coordination. You will assist in the preparation and distribution of marketing materials, manage social media scheduling and basic content posting, and support the CEO in coordinating with external marketing agencies or vendors. This may include tracking campaign progress, organizing marketing assets, and ensuring brand consistency across various platforms. Your contribution here will directly support the company's growth and brand visibility initiatives.
- • You will serve as a primary point of contact for the CEO, screening calls, responding to inquiries, and directing them to the appropriate individuals or departments. Building and maintaining strong relationships with key stakeholders, including clients, partners, and employees, will be essential. Your professionalism, tact, and excellent communication skills will be vital in representing the CEO and the organization.
- • This role requires a proactive approach to problem-solving. You will be expected to identify potential issues before they arise and implement solutions independently. This might involve anticipating travel needs, preparing briefing documents for upcoming meetings, or streamlining administrative processes to improve overall efficiency.
- • Confidentiality and discretion are paramount. You will be privy to sensitive company information and will be expected to handle all matters with the utmost integrity and professionalism. Maintaining a high level of trust and reliability is non-negotiable.
- • The ideal candidate will be a self-starter, comfortable working autonomously in a remote setting. You should possess excellent organizational skills, a strong work ethic, and a commitment to delivering high-quality results. Your ability to adapt to changing priorities and a willingness to learn new systems and processes will be highly valued.
- • This is an exciting opportunity to work closely with the CEO of a growing organization, gain exposure to strategic business operations, and make a tangible impact on the company's success. You will have the chance to develop your skills in executive support, project coordination, and marketing assistance within a supportive and forward-thinking environment.
- • Key responsibilities will include, but are not limited to:
- • Proactive calendar management, including scheduling, rescheduling, and optimizing the CEO's daily, weekly, and monthly agenda.
- • Coordinating complex domestic and international travel arrangements, including flights, accommodations, visas, and detailed itineraries.
- • Preparing and editing correspondence, reports, presentations, and other documents with a high degree of accuracy.
- • Conducting research and compiling information for meetings, projects, and strategic initiatives.
- • Managing and prioritizing incoming communications (email, phone calls) on behalf of the CEO.
- • Organizing and maintaining digital and physical filing systems for easy retrieval.
- • Assisting with light marketing tasks, such as preparing materials, coordinating social media posts, and liaising with vendors.
- • Acting as a liaison between the CEO and internal teams, external partners, and clients.
- • Tracking action items from meetings and ensuring timely completion.
- • Handling expense reporting and other financial administrative tasks.
- • Anticipating the CEO's needs and proactively addressing them.
- • Maintaining strict confidentiality and exercising sound judgment in all interactions.
🎯 Requirements
- • Proven experience as an Executive Assistant, Personal Assistant, or similar senior administrative role, preferably supporting C-level executives.
- • Exceptional organizational and time-management skills with the ability to multitask and prioritize effectively in a remote setting.
- • Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace (Docs, Sheets, Slides, Calendar, Gmail).
- • Excellent written and verbal communication skills in both English and Spanish, with a keen eye for detail and grammar.
- • Experience with travel booking and expense management.
- • High level of discretion, professionalism, and ability to handle confidential information.
- • Proactive mindset with strong problem-solving abilities and a resourceful approach.
- • Familiarity with social media platforms and basic marketing coordination tasks.
🏖️ Benefits
- • Competitive salary commensurate with experience.
- • Opportunity to work remotely, offering flexibility and work-life balance.
- • Direct exposure to high-level strategic decision-making within a professional services organization.
- • Professional development opportunities and potential for growth within the company.
- • Be a key player in supporting the CEO of a growing Latin America-focused business.
Skills & Technologies
Remote
About Freelance Latin America
Freelance Latin America is a platform dedicated to connecting businesses with skilled freelance professionals across various industries in Latin America. The company focuses on providing a curated talent pool, ensuring quality and reliability for clients seeking remote or project-based workers. Their services cater to a wide range of needs, from software development and design to marketing and administrative support. By leveraging technology and local market expertise, Freelance Latin America aims to streamline the hiring process, foster economic growth within the region, and empower freelancers with opportunities. They emphasize building long-term relationships between employers and talent.
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