Job Overview
Location
Remote
Job Type
Full-time
Category
Software Engineering
Date Posted
February 23, 2026
Full Job Description
đź“‹ Description
- • As an Executive Assistant (EA) to the CEO and COO at wx1, you will be instrumental in ensuring the seamless operation of our executive leadership team. This is a critical, high-impact role where you will act as the right hand to our top executives, managing their complex schedules, communications, and administrative needs with precision and foresight. You will be the gatekeeper of their time, the organizer of their workflows, and a key facilitator of their productivity in a fast-paced, innovative environment.
- • Your primary responsibility will be end-to-end calendar management for both the CEO and COO. This involves meticulously scheduling, rescheduling, and resolving conflicts across multiple time zones, always ensuring clear buffers are maintained to allow for transitions and unexpected demands. You will be proactive in identifying potential clashes and resolving them before they impact the executives' day.
- • A crucial aspect of this role is enforcing meeting hygiene. You will ensure that all meetings have clear agendas, defined objectives, and the right participants, maximizing the effectiveness of every session. Furthermore, you will actively work to reduce unnecessary meetings and protect dedicated focus time for the CEO and COO, safeguarding their ability to concentrate on strategic initiatives.
- • You will manage and triage the executive inboxes and messages across various platforms, including email, LinkedIn, WhatsApp, and Slack. This involves filtering, prioritizing, and drafting professional, executive-level responses, and clearly highlighting any decisions that require the attention of the CEO or COO.
- • Preparing comprehensive meeting briefs, agendas, and pre-read materials will be a core part of your duties. You will ensure that executives are well-informed and prepared for all their engagements. Following meetings, you will be responsible for taking structured, accurate notes and distributing Decisions and Action Items within a strict two-hour timeframe.
- • A significant part of your role will involve tracking action items, owners, deadlines, and ensuring timely follow-ups until each item is successfully closed. You will maintain a centralized executive task tracker using tools like ClickUp, Notion, Asana, or Jira, providing a clear overview of ongoing commitments and progress.
- • You will compile and send daily executive summaries, providing a concise overview of meetings, key priorities, and pending decisions, enabling the CEO and COO to stay informed and aligned.
- • Beyond scheduling and communication, you will support broader administrative operations. This includes assisting with travel planning, managing expense reports, processing invoices, and organizing important documentation, ensuring all executive administrative tasks are handled efficiently and accurately.
- • wx1 is India's cost-disruptive public cloud alternative, engineered for data-intensive, latency-sensitive workloads. We are dedicated to helping Indian businesses run faster, smarter, and cheaper on a secure, sovereign, high-performance cloud, meeting stringent CERT-In and RBI data-residency mandates. In this role, you will be at the heart of our operations, directly supporting the leaders driving this vision.
- • This position offers a unique opportunity to work directly with the CEO and COO of a rapidly growing cloud platform. You will gain invaluable insights into executive decision-making and the strategic direction of a cutting-edge technology company. Your contributions will be highly visible and directly impact the efficiency and effectiveness of our leadership team.
- • We are looking for someone who thrives in a remote, asynchronous work environment, demonstrating a high level of self-discipline, proactivity, and excellent communication skills. You will be comfortable collaborating across different time zones and utilizing digital tools to maintain seamless operations. This is not a passive administrative role; it's a dynamic position that requires initiative, problem-solving, and a commitment to excellence.
- • Your ability to anticipate needs, manage competing priorities, and maintain absolute confidentiality will be paramount. You will be a trusted partner to the CEO and COO, enabling them to focus on their strategic responsibilities while you expertly manage the operational details.
- • This role is ideal for an ambitious EA who is looking to grow their career. With demonstrated success, there is a clear opportunity to evolve into a Senior EA role, taking on more complex responsibilities and contributing at an even higher level within the organization. We foster a culture of fast decision-making and deep respect for your time and contributions.
🎯 Requirements
- • 3+ years of experience as an Executive Assistant or Personal Assistant to senior leaders (C-suite level preferred).
- • Excellent written and spoken English, with a proven ability to communicate professionally and effectively at an executive level.
- • Strong follow-up discipline and a demonstrated ability to drive tasks and projects to completion with minimal supervision.
- • High level of organization, meticulous attention to detail, sound judgment, and the ability to maintain strict confidentiality.
- • Proficiency with Google Workspace (Calendar, Docs, Sheets) and video conferencing tools like Zoom Meet.
- • Ability to overlap 2-4 hours daily with the Europe (Berlin) time zone (CET/CEST).
🏖️ Benefits
- • Fully remote role, allowing you to work from anywhere in India.
- • Direct exposure and close working relationship with the CEO and COO of a fast-growing cloud platform.
- • High ownership and impact; this is a proactive role where your contributions are highly valued and visible.
- • Flexible working hours with significant allowance for asynchronous work, respecting your personal schedule.
- • Clear opportunity for career growth, with potential to advance into a Senior EA role.
- • Competitive compensation package, benchmarked against experience and market rates.
- • A work environment that values fast decision-making and respects your time.
Skills & Technologies
Remote
About Wizard Tales Inc.
Wizard Tales is a digital storytelling platform that aims to revolutionize how children engage with books. The company creates interactive and personalized digital stories, blending traditional narrative with cutting-edge technology. Their platform allows children to become characters in their own adventures, fostering imagination and a love for reading. Wizard Tales operates in the ed-tech and digital media industry, focusing on creating educational and entertaining content for a global audience of young readers and their families.
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