Executive Assistant - Operations

Fanvue Ltd

Job Overview

Location

Remote

Job Type

Full-time

Full Job Description

📋 Description

• As an Executive Assistant within Operations at Fanvue.Com, you will embark on a transformative journey, partnering one-to-one with the Chief Business Operations Officer to significantly amplify productivity, meticulously structure workflows, and actively contribute to the design and refinement of our core operational systems. This role transcends traditional administrative support; you will be instrumental in shaping and enhancing how we operate, defining our strategic priorities, and optimizing our management of critical decisions, time, and tasks. This position is a unique opportunity to establish best-practice Executive Assistant-Executive partnership from its very foundation, offering you the autonomy to design and implement systems and workflows that are mutually effective, with ample space to collaboratively define our working dynamic.
• **Operational Support:** Your responsibilities will encompass the comprehensive management and prioritization of calendars, intricate scheduling, and the meticulous planning of daily agendas. You will expertly manage inboxes, skillfully drafting, filtering, and escalating communications, or responding directly as appropriate. A key function will be the preparation of concise and impactful meeting briefs, ideally presented as half-page bullet summaries, alongside detailed action lists. You will rigorously track follow-ups using sophisticated Notion dashboards and trackers, ensuring accountability and progress. Furthermore, you will expertly handle all travel and event logistics, including occasional international arrangements, managing your time and coordination with a high degree of self-sufficiency. A critical aspect of this role involves setting up, diligently maintaining, and continuously optimizing task management systems such as Notion, Todoist, and Reclaim.ai, ensuring the calendar serves as the definitive single source of truth for all scheduling activities.
• **Systems & Improvement:** You will actively co-develop essential operational frameworks, including decision rights, Service Level Agreements (SLAs), Standard Operating Procedures (SOPs), and vendor expense workflows. You will own the ongoing maintenance of these operational systems and proactively propose strategic optimizations aimed at increasing deep work time for both yourself and the executive. A vital part of your role will be to filter communications and incoming tasks, ensuring that your focus, and that of the executive, remains exclusively on high-impact items that drive strategic objectives. Post-probation, you will take direct responsibility for managing onboarding and offboarding workflows and overseeing basic security access controls, contributing to a secure and efficient operational environment.
• **Executive Partnership & Personal Support:** This role extends to providing comprehensive personal support, including managing personal scheduling, setting timely reminders, coordinating celebrations, and handling gifting arrangements. You will occasionally be expected to accompany the executive to in-person meetings or events, particularly when based in or around London. A proactive approach to streamlining and improving personal systems and tasks will be highly valued, ensuring efficiency extends beyond professional duties. This partnership is built on trust, discretion, and a shared commitment to maximizing the executive's effectiveness and impact.
• **Impact and Growth:** By excelling in this role, you will directly contribute to Fanvue's mission of empowering creators worldwide. You will be at the forefront of operational innovation within a fast-paced, high-growth environment. This position offers unparalleled opportunities for professional development, allowing you to hone your skills in strategic operations, executive partnership, and system design. You will gain invaluable experience in a company recognized as one of The Sunday Times Best Places to Work 2025, working alongside a talented, mission-driven team that values excellence, ownership, and transparency.

🎯 Requirements

• 2-4 years of PA/EA experience in a fast-moving environment.
• Outstanding organizational and prioritization skills, with the ability to switch context rapidly.
• Excellent written and verbal communication skills, with the ability to draft, summarize, and escalate appropriately.
• Experience with Notion, Slack, and 1Password, with a demonstrated ability to learn new tools quickly.
• UK-based and able to travel in and around London when required.
• Mindset aligned with a direct, analytical, results-driven, and high-autonomy environment.

🏖️ Benefits

• Named one of The Sunday Times Best Places to Work 2025.
• Fully remote (UK-based) with the expectation of being London accessible.
• Flexible hours, designed around when you perform best.
• Unlimited holiday.
• Budget for growth and wellbeing (Wellhub platform, books, and courses).

Skills & Technologies

Remote

Ready to Apply?

Apply Externally

You will be redirected to an external site to apply.

Fanvue Ltd

Visit Website

About Fanvue Ltd

Fanvue is a London-based subscription social platform that lets creators monetize content through monthly fees, tips, and pay-per-view media. It targets adult entertainers, fitness instructors, chefs, and other influencers by providing payout tools, analytics, and messaging features comparable to OnlyFans. The company was founded in 2020 by William Monange and YouTuber Joel Morris, secured seed funding in 2021, and emphasizes discoverability and faster customer support to attract creators seeking alternative revenue streams.

View Company Profile