Job Overview
Location
Indiana, USA
Job Type
Full-time
Category
Marketing
Date Posted
February 12, 2026
Full Job Description
đź“‹ Description
- • As a highly skilled Executive & Personal Assistant at Distyl AI, you will play a pivotal role in ensuring the seamless operation of our CEO's professional and personal life. This is a unique opportunity to provide comprehensive support in a dynamic, high-growth environment, working at the forefront of enterprise AI solutions. You will be instrumental in maximizing the CEO's effectiveness by meticulously managing their time, priorities, and logistical needs, allowing them to focus on strategic initiatives and company growth.
- • Your core responsibilities will encompass a broad spectrum of executive support. This includes the intricate management of the CEO's complex calendar, involving the scheduling of internal and external meetings, appointments, and travel arrangements. A key aspect of this role is the proactive anticipation of needs, adept conflict resolution, and precise prioritization to ensure the CEO's schedule is optimized for maximum impact. You will also be responsible for coordinating all domestic and international travel, which involves booking flights, accommodations, creating detailed itineraries, managing visa applications, making reservations, and meticulously handling all related expense reporting.
- • Furthermore, you will serve as the primary point of contact for a wide array of internal and external stakeholders. This involves overseeing all correspondence, drafting professional communications with clarity and precision, and effectively triaging incoming requests to ensure the CEO's time is utilized most efficiently. Your ability to act as a gatekeeper and a facilitator will be crucial in maintaining productive relationships and ensuring timely responses.
- • Beyond direct executive support, you will contribute significantly to operational and administrative efficiency. This includes streamlining administrative workflows, optimizing systems, and managing documentation for the CEO's office. You will act as a central coordination hub, bridging communication between the CEO and various internal teams as well as external partners and clients. A significant part of your role will be to proactively identify opportunities to remove friction from the CEO's day-to-day operations, thereby enabling them to dedicate their energy to high-priority strategic objectives and decision-making.
- • The role also extends to providing dedicated personal support, demonstrating a holistic approach to assisting the CEO. This involves managing personal tasks such as scheduling appointments, making reservations, coordinating personal travel, and handling various errands. You will be responsible for planning and coordinating personal events, dinners, and gatherings, ensuring they are executed flawlessly. Arranging personal travel for the CEO and their family, including all associated logistics, will also be a key duty. Additionally, you will liaise with household vendors to ensure the smooth day-to-day operation of the CEO's personal affairs, maintaining a high standard of service and discretion.
- • Distyl AI is a leader in developing production-grade AI systems for Fortune 500 companies, backed by a strategic partnership with OpenAI and renowned investors. We are committed to delivering rapid value and tangible impact for our clients across diverse industries. As part of our team, you will contribute to companies identifying, building, and realizing value from their GenAI investments. Our customer-centric approach, working backward from client problems, ensures we create both financial impact and improve end-user experiences. Led by experienced professionals from top tech companies and supported by a strong investor base, Distyl offers a unique environment to shape the future of enterprise AI.
- • This role demands a proactive, resourceful, and exceptionally organized individual who thrives in a fast-paced setting. You will be a trusted confidant, handling highly sensitive and confidential information with the utmost discretion. Your ability to anticipate needs before they arise, work independently, and maintain composure under pressure will be paramount. We are looking for someone with impeccable attention to detail, excellent communication skills, and a professional demeanor that inspires confidence. A strong command of technology, including G Suite, scheduling tools, expense management systems, and project management software, is essential for success in this role. Your solutions-oriented mindset and adaptability will be key to navigating the evolving demands of supporting a CEO in a rapidly growing tech company.
🎯 Requirements
- • Minimum of 5 years of experience as an Executive Assistant or Personal Assistant supporting a CEO or other C-level executive.
- • Proven ability to handle highly sensitive and confidential information with exceptional discretion and integrity.
- • Proactive, resourceful, and independent work style with a demonstrated ability to anticipate needs and solve problems effectively.
- • Exceptional organizational and time-management skills, with meticulous attention to detail and a commitment to accuracy.
- • Excellent written and verbal communication skills, coupled with sound judgment and a polished professional presence.
- • Tech-savvy with proficiency in G Suite (Gmail, Calendar, Docs, Sheets), advanced calendar and scheduling tools, expense reporting systems, and project management software.
🏖️ Benefits
- • Competitive base salary range of $130K - $180K, commensurate with experience, location, and level.
- • Meaningful equity in a high-growth AI company.
- • Comprehensive benefits package, including 100% covered medical, dental, and vision insurance for employees and their dependents.
- • 401(k) plan with additional perks such as commuter benefits and in-office lunch options.
- • Access to state-of-the-art AI models, generous usage of modern AI tools, and the opportunity to work on real-world business problems with top enterprises.
Skills & Technologies
GitHub
Remote
About Distyl Inc.
Distyl is a cloud-native platform designed to simplify and accelerate the development and deployment of machine learning (ML) models. It provides a unified environment for data preparation, model training, versioning, and deployment, enabling data scientists and ML engineers to move from experimentation to production faster. The platform offers features such as automated data pipelines, managed training infrastructure, and scalable model serving. Distyl aims to reduce the complexity and operational overhead associated with MLOps, allowing organizations to focus on building and deploying impactful ML solutions. It supports various ML frameworks and integrates with existing cloud infrastructure.
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