Global Communications and Avery Dennison Foundation Specialist

📋 Description

• • Join Avery Dennison's dynamic Global Communications team as a specialist, playing a pivotal role in supporting both the strategic objectives of global communications and the impactful work of the Avery Dennison Foundation. This hybrid role, based in Mentor, OH, Dallas, Texas, or Manhattan, New York, offers a unique opportunity to blend operational excellence with a commitment to corporate social responsibility.
• • As a key member of the Global Communications team, reporting directly to the Vice President, Global Communications, you will be instrumental in ensuring the smooth and efficient operation of the department. Your responsibilities will span a wide range of critical administrative and operational functions, designed to empower the team to focus on high-level strategic initiatives.
• • You will take ownership of vendor management, meticulously overseeing relationships, contracts, and performance to ensure optimal value and adherence to company standards. This includes ensuring financial and legal compliance for all departmental expenses and professional services, maintaining rigorous standards and mitigating risks.
• • A significant aspect of your role will involve managing the department's financial health. You will oversee multiple budgets, diligently preparing budget reports, contributing to the Annual Operating Plan (AOP), managing quarterly forecasts, and processing monthly accruals. Your financial acumen will be crucial in consulting on the viability of various initiatives, providing clear insights into how available funds can be best allocated across different budgets to maximize impact and achieve strategic goals.
• • Logistical coordination for the team's various communication touchpoints and outreach engagement activities will be a core responsibility. This includes planning and executing meetings, workshops, and other events, ensuring seamless execution from conception to completion.
• • In addition to supporting Global Communications, you will provide essential support to the Avery Dennison Foundation and the Corporate Philanthropy team. This dual responsibility, with a dotted-line reporting structure to the Vice President, CSR & President, Avery Dennison Foundation, allows you to contribute directly to the company's philanthropic endeavors.
• • In this capacity, you will serve as a dedicated bookkeeper for the Foundation. Your responsibilities will include managing payment processing, performing QuickBooks reconciliations, preparing for tax and audit processes, and handling invoice processing. This meticulous financial oversight is critical to the Foundation's transparency and operational integrity.
• • You will be the primary point of contact for managing the Foundation's financial interactions, including liaising with banks and ensuring all financial documentation is accurate and up-to-date for audit and tax purposes.
• • Facilitating the scheduling of crucial Foundation meetings, including those for Trustees, Committees, and off-site events, will be a key part of your role, ensuring effective governance and strategic planning.
• • Comprehensive administrative support is a cornerstone of this position. You will expertly coordinate travel and expense reports for the team, ensuring compliance with company policies and efficient processing.
• • You will be responsible for setting up global meetings, managing the logistics and technical requirements to ensure productive collaborations across different time zones and locations.
• • Vetting new vendors and supporting the Request for Proposal (RFP) process will be essential to securing the best partners and services for the department and the Foundation.
• • You will collaborate with various departments across the enterprise to manage the timely and accurate posting of press releases on demand, ensuring consistent and effective external communication.
• • Event support is another vital area where you will make a significant impact. You will provide comprehensive logistical support for a range of special events, both in-person and virtual.
• • This includes contributing to activity and event development, managing relationships with outside services and vendors, and overseeing crucial elements like Audio-Visual (AV) support and other necessary logistical arrangements to ensure successful and memorable events.
• • Furthermore, you will manage the team's essential subscriptions, such as Grammarly, Business Wire, and Frontify, ensuring seamless access and optimal utilization of these tools.
• • You will also serve as the primary point of contact for the company's stationery and employee store branded merchandise programs, overseeing inventory, ordering, and distribution to maintain brand consistency and employee engagement.
• • This role demands a proactive, organized, and detail-oriented individual who thrives in a fast-paced environment and possesses a strong understanding of financial administration and event logistics. Your contribution will be vital in supporting the strategic execution of both global communications and the philanthropic mission of the Avery Dennison Foundation.