Manager, Accounts Payable

Workato, Inc.

Job Overview

Location

Alabang, Philippines

Job Type

Full-time

Full Job Description

📋 Description

• Manage and oversee end-to-end Accounts Payable operations, including vendor invoices, employee reimbursements, and payment processing across multiple entities.
• Supervise, mentor, and support Accounts Payable Specialists to ensure high-quality execution, accountability, and adherence to company policies and service standards.
• Ensure invoices and payment requests are processed accurately, timely, and in compliance with company policies, approval workflows, and internal controls.
• Review and validate invoice accuracy, vendor details, tax treatment, PO matching, coding, approval requirements, and completeness of supporting documentation.
• Oversee vendor onboarding processes, vendor master maintenance, and compliance documentation requirements.
• Monitor AP aging, pending approvals, disputed invoices, and unresolved items to ensure timely resolution and escalation where necessary.
• Coordinate with procurement, accounting, tax, treasury, HR, and business stakeholders to resolve invoice, payment, and reimbursement-related concerns efficiently.
• Support the development and implementation of scalable AP policies, procedures, and internal controls across the organization.
• Lead month-end AP closing activities, including preparation, review, and analysis of AP accruals.
• Ensure completeness and accuracy of accrued expenses, invoice cut-off procedures, and reconciliation schedules.
• Prepare AP aging reports, account reconciliations, and supporting schedules for financial reporting purposes.
• Collaborate closely with the broader accounting team to ensure timely and accurate month-end and year-end close processes.
• Analyze AP trends and accrual balances to identify risks, inconsistencies, and opportunities for process improvements.
• Lead the preparation and coordination of Accounts Payable-related audit support for annual group audits and local statutory audits.
• Manage and maintain organized records, invoice repositories, supporting documentation, tax records, and audit schedules within designated folders and systems to support audit readiness.
• Oversee VAT/GST and withholding tax compliance processes to ensure accurate tax treatment, reporting, supporting documentation, and regulatory compliance in accordance with local statutory requirements.
• Liaise with third-party outsourced accounting and tax teams in the Philippines, Korea, India, and China to ensure proper withholding tax treatment on vendor invoices and timely preparation of documentation for vendor tax credit claims.
• Monitor regulatory and tax requirement changes across supported regions and assess operational impact on AP processes and controls.
• Partner closely with Accounting, Tax, Compliance, and external advisors to ensure strong governance, regulatory compliance, and audit readiness.
• Oversee employee expense report processing and ensure compliance with company travel and expense policies, internal controls, and applicable tax regulations.
• Review employee reimbursements to ensure proper classification, complete supporting documentation, and accurate accounting treatment.
• Ensure employee expense transactions are appropriately reviewed and supported to comply with statutory and tax reporting requirements.
• Identify policy non-compliance, unusual transactions, or process gaps and proactively drive corrective actions and process improvements.
• Partner with employees, managers, HR, and Finance stakeholders to continuously improve expense management processes and employee experience while maintaining governance and compliance standards.
• Drive continuous improvement initiatives across AP operations to enhance scalability, efficiency, accuracy, compliance, and internal controls.
• Identify process bottlenecks, operational inefficiencies, repetitive manual activities, and control gaps, and implement sustainable automation solutions.
• Lead AP transformation initiatives focused on workflow automation, invoice automation, intelligent document processing, and AI-enabled finance operations.
• Champion an AI-first and automation-first mindset within the AP function by continuously evaluating opportunities to leverage AI technologies to improve operational performance and employee/vendor experience.
• Partner with Finance Systems, IT, Procurement, and business stakeholders to optimize procure-to-pay (P2P) workflows and system integrations.
• Evaluate and recommend process improvements using automation platforms, ERP capabilities, workflow tools, and AI-driven technologies.
• Develop scalable AP workflows and standardized operating procedures to support the company’s rapid growth and global operations.
• Utilize data analytics, reporting tools, and AI-assisted insights to identify trends, improve decision-making, reduce cycle times, and strengthen financial controls.
• Promote a culture of innovation, continuous improvement, and operational excellence within the Finance organization.
• Stay current on emerging AI, automation, and finance technology trends and proactively recommend practical applications within AP operations.

🎯 Requirements

• Bachelor’s degree in Accountancy, Finance, or related field
• Minimum 8-10 years of Accounts Payable or general accounting experience, preferably within a multinational or fast-paced technology environment
• Minimum 3–4 years of experience leading or supervising AP staff or shared services operations
• Strong understanding of AP operations, procure-to-pay (P2P) processes, financial controls, and month-end close activities
• Working knowledge of local GAAP and U.S. GAAP, with the ability to ensure accounts payable activities are recorded, reconciled, and reported in accordance with applicable accounting standards and internal controls
• Hands-on experience preparing and reviewing AP accruals and reconciliations

🏖️ Benefits

• Flexible, trust-oriented culture that empowers employees to take full ownership of their roles
• Balance of productivity with self-care supported through a vibrant and dynamic work environment
• Opportunity to work at a company recognized as a Forbes Cloud 100 winner
• Opportunity to work at a company ranked by Deloitte Tech Fast 500 as one of the fastest growing tech companies in North America
• Opportunity to work at a company ranked by Quartz as the #1 best company for remote workers
• Exposure to AI-first and automation-first finance transformation initiatives

Skills & Technologies

Remote

Degree Required

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Workato, Inc.

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About Workato, Inc.

Workato provides low-code/no-code enterprise automation and integration software that connects applications, data, and business processes across cloud and on-premises systems. Its platform offers pre-built connectors, recipes, and AI-powered workflow orchestration for finance, HR, IT, sales, support, and marketing functions. The company enables organizations to automate tasks without extensive coding, reducing manual effort and accelerating digital transformation initiatives. Workato serves mid-market to large enterprises worldwide through a subscription-based SaaS model, emphasizing security, governance, and scalability for complex integrations.

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