Job Overview
Location
Amsterdam
Job Type
Full-time
Category
Operations
Date Posted
March 24, 2026
Full Job Description
đź“‹ Description
- • As the Office Manager for Nivoda’s Netherlands Fulfilment hub in Amsterdam, you will play a pivotal role in ensuring the seamless operation of a high-security, high-accuracy environment critical to the global jewellery supply chain. Your work directly enables efficient logistics and shipment activities by maintaining organisational excellence, supporting the fulfilment team, and serving as the central point of coordination between internal teams, external partners, and service providers. This part-time, 100% in-office role (Mon, Wed, Fri, 9am–6pm) is based in Oude Meer, North Holland, and offers a salary range of €25,000–€28,000 annually, reflecting the importance of your contribution to Nivoda’s mission of transforming the diamond and jewellery industry through transparency, speed, and digital innovation.
- • Day to day, you will oversee the administrative operations of the Amsterdam hub, ensuring the office remains organised, well-resourced, and compliant with internal standards. This includes managing office supplies through monthly inventory reviews, coordinating facilities matters with the landlord, cleaning company, and building service providers, and acting as the main contact for the security provider to manage alarm systems and coordinate security-related maintenance. You will also organise team lunches and small office events, including regular office picnics or team lunch days, to foster a structured and productive workplace culture.
- • In fulfilment support, you will assist the team with administrative tasks related to inbound and outbound shipments, maintain and monitor inventory of shipping materials such as packing materials, carriers, and order envelopes, and communicate regularly with logistics partners including FedEx, UPS, and secure couriers to ensure timely and accurate dispatch and receipt of high-value goods.
- • You will partner closely with the Hub Lead and fulfilment personnel to align on operational priorities, provide onboarding and orientation support for new team members, and act as a central coordination point between internal teams and external service providers to ensure smooth day-to-day operations. Your role demands upholding strict confidentiality and discretion when handling sensitive office information, documentation, and logistics data, while ensuring that office systems and physical spaces comply with security protocols relevant to handling high-value goods in a B2B jewellery marketplace environment.
- • The Amsterdam hub is part of Nivoda’s rapidly expanding global team, with major hubs in London, New York, Hong Kong, Antwerp, and Amsterdam. As a trusted marketplace for the global jewellery industry, Nivoda is building a digital platform that brings transparency, speed, and innovation to a traditionally opaque supply chain. In this role, you will gain deep exposure to international logistics, secure fulfilment operations, and cross-functional collaboration within a fast-growing, mission-driven company. You will develop expertise in office management within high-security environments, refine your coordination and problem-solving skills, and contribute meaningfully to the operational backbone of a global B2B marketplace—positioning yourself for growth in operations, logistics coordination, or office leadership roles within innovative, scaling organisations.
🎯 Requirements
- • 3+ years of experience in office administration, operations coordination, or similar roles; experience in logistics, fulfilment, or supply chain environments is a plus.
- • Strong organisational and multitasking skills with a structured approach to problem-solving.
- • Excellent written and verbal communication skills in English; Dutch proficiency is beneficial.
- • High attention to detail and accuracy in documentation and coordination tasks.
- • Professionalism, integrity, and accountability in handling confidential and operational information.
🏖️ Benefits
- • Part-time schedule (Mondays, Wednesdays, Fridays, 9am–6pm) offering work-life balance while maintaining full in-office engagement.
- • Opportunity to work in a high-security, high-accuracy environment supporting the global B2B jewellery marketplace.
- • Central role in coordinating logistics, office operations, and team support within an international hub.
- • Exposure to global supply chain operations and collaboration with teams across London, New York, Hong Kong, Antwerp, and Amsterdam.
- • Competitive salary range of €25,000–€28,000 annually for a part-time role, reflecting the specialised nature of the position.
- • Professional development in office management, fulfilment support, and stakeholder coordination within a rapidly scaling, innovative company.
Skills & Technologies
Onsite
€25k-28k
About Nivoda Limited
Nivoda operates a B2B digital marketplace for diamonds and jewelry, connecting suppliers and buyers worldwide. The platform aggregates inventory from manufacturers and wholesalers, offering real-time pricing, secure payments, and global logistics. Headquartered in London with offices in India, Israel, and the U.S., it serves retailers and e-commerce businesses seeking transparent sourcing and efficient fulfillment without holding physical inventory.
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