Personal Assistant to Chairman (HK)

📋 Description

• • As a Personal Assistant to the Chairman in Hong Kong, you will be instrumental in ensuring the seamless operation of both the Chairman's personal life and providing crucial executive-level support. This role is designed for an individual who thrives on meticulous organization, proactive problem-solving, and unwavering discretion. You will act as the central point of contact for a wide array of personal and professional matters, safeguarding the Chairman's time and energy so they can dedicate their full focus to leading BJAK, a rapidly growing digital insurance group.
• • Your primary responsibility will be to manage the Chairman's daily life with precision and foresight. This includes meticulously organizing their calendar, scheduling appointments, managing personal errands, and overseeing family-related affairs. You will be the architect of smooth transitions, ensuring that every aspect of the Chairman's personal schedule is handled efficiently and effectively. This extends to coordinating all aspects of travel, including flights, ground transportation, and accommodation, for both business and personal trips, ensuring a stress-free travel experience.
• • Beyond logistical coordination, you will be responsible for the day-to-day management of personal needs. This encompasses arranging meals, preparing wardrobe selections, overseeing deliveries, and making reservations for various activities and venues. You will also be tasked with running personal errands and acting as the primary liaison with household vendors and service providers, ensuring that all domestic needs are met with the highest standards.
• • A significant part of your role involves orchestrating personal events and celebrations. This includes arranging thoughtful gifts, planning family gatherings, and coordinating other personal events, demonstrating a keen understanding of the Chairman's preferences and needs. You will also professionally engage with family members, external contacts, and the Chairman's personal network, maintaining positive and productive relationships.
• • Financial and administrative tasks will also fall under your purview. You will be responsible for tracking personal payments, managing insurance claims and renewals, and meticulously organizing personal documentation. This requires a high degree of accuracy and attention to detail to ensure all financial and administrative matters are up-to-date and well-maintained.
• • While the focus is on personal support, you will also provide essential executive-level assistance. This may involve preparing for meetings, ensuring timely follow-ups on action items, coordinating with internal teams, and helping to track key priorities. Your support in these areas will contribute directly to the Chairman's effectiveness and strategic focus.
• • Paramount to this role is the absolute maintenance of strict confidentiality and discretion. You will be privy to sensitive personal and professional information and are expected to handle all such matters with the utmost care and professionalism. Your trustworthiness is a cornerstone of this position.
• • You will thrive in this role if you possess an innate sense of loyalty, trustworthiness, and discretion. Your ability to anticipate needs before they are articulated and to proactively identify and solve problems will be highly valued. Exceptional organizational skills, a proactive approach, and an obsessive attention to detail are essential, ensuring that no critical element is overlooked.
• • This position is ideal for someone who finds satisfaction in providing support from behind the scenes, making another person's professional and personal life run more smoothly. You should be comfortable operating in fast-paced, high-expectation environments, maintaining composure, resourcefulness, and adaptability even when faced with last-minute changes or unexpected challenges. A strong service mindset and an air of quiet professionalism are key attributes.
• • Your support will directly contribute to the Chairman's ability to lead BJAK effectively by protecting their time and energy, bringing structure and clarity to their world, and enabling sharper decision-making and stronger focus. This role offers a unique opportunity to be an indispensable part of a high-performance team, contributing significantly to the Chairman's daily effectiveness and personal balance.