Program Coordinator Capstone

PeopleGrove, Inc.

Job Overview

Location

Remote

Job Type

Full-time

Full Job Description

📋 Description

• Coordinate end-to-end execution of capstone projects for students across multiple academic majors at an online, non-traditional university.
• Recruit and onboard industry partners to provide real-world capstone project opportunities aligned with student competencies and program learning outcomes.
• Manage relationships with external partners, including regular communication, project scoping alignment, and ongoing support throughout the capstone cycle.
• Serve as the primary point of contact for students, faculty, and industry partners regarding capstone project logistics, timelines, and deliverables.
• Track and document student progress through capstone milestones using internal systems, ensuring timely completion and quality assurance.
• Collaborate with the AVP Customer Success to refine capstone program structure, identify improvement opportunities, and enhance student and partner satisfaction.
• Develop and maintain project documentation, including project briefs, rubrics, timelines, and communication templates for consistent program delivery.
• Support the onboarding and training of new industry partners by providing clear guidelines, expectations, and resources for successful collaboration.
• Monitor capstone project timelines and proactively identify and resolve potential delays or bottlenecks to ensure on-time completion.
• Facilitate asynchronous communication between students, faculty, and industry partners across multiple time zones in a fully remote environment.
• Collect and analyze feedback from students and partners to inform program enhancements and improve the overall capstone experience.
• Maintain accurate records of all capstone projects, partner agreements, and student outcomes in the organization’s CRM and project management tools.
• Adapt program materials and processes to meet the evolving needs of diverse academic disciplines and industry sectors.
• Ensure all capstone projects adhere to institutional standards for academic integrity, safety, and ethical practice.
• Participate in regular team meetings, reporting on project status, partner engagement metrics, and student success indicators.
• Support the creation of marketing and recruitment materials to attract new industry partners and promote capstone opportunities to students.
• Balance multiple capstone projects simultaneously while maintaining attention to detail and responsiveness to all stakeholders.
• Operate independently with minimal supervision in a fully remote, asynchronous work environment.
• Demonstrate strong organizational skills to manage deadlines, priorities, and competing demands across a distributed team and partner network.

🎯 Requirements

• Proven experience in project coordination or program management, preferably in education, workforce development, or nonprofit sectors
• Strong interpersonal and relationship-building skills with the ability to engage industry partners and students in a remote setting
• Experience with CRM or project management software (e.g., Salesforce, Asana, Trello)
• Excellent written and verbal communication skills for asynchronous, cross-cultural, and remote collaboration
• Ability to manage multiple priorities independently and meet deadlines in a fast-paced environment
• Self-motivated with a track record of thriving in remote, independent work settings

🏖️ Benefits

• Part-time schedule (~20 hours per week)
• Fully remote work environment
• Flexible hours to accommodate global time zones
• Opportunity to impact student success in an innovative online education model

Skills & Technologies

Remote

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PeopleGrove, Inc.

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About PeopleGrove, Inc.

PeopleGrove provides a software platform that connects students and professionals with mentors, alumni, and industry experts to support career development, networking, and skill-building. The platform integrates with existing university and corporate systems, offering tools for one-on-one mentoring, group discussions, events, and analytics to measure engagement and outcomes. Founded in 2015 and headquartered in San Francisco, California, the company serves higher education institutions, workforce development organizations, and employers seeking to scale mentorship and community-driven learning.

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