Senior Manager, Capital Planning

WHOOP, Inc.

Job Overview

Location

Boston, Massachusetts, USA

Job Type

Full-time

Full Job Description

📋 Description

• WHOOP is at the forefront of unlocking human performance and healthspan, and at the core of our mission lies the need for exceptional physical environments that empower our teams and fuel our rapid growth. We are seeking a highly motivated and experienced Senior Manager, Capital Planning to spearhead critical capital improvement initiatives across our expanding global leased facility portfolio. This pivotal role will serve as a key partner to the VP of Office Experience and Facilities, driving the strategic vision and meticulous execution of projects designed to create high-impact, future-focused spaces that resonate with our brand and operational needs.
• As the Senior Manager, Capital Planning, you will be instrumental in managing the entire lifecycle of capital projects. This encompasses everything from the initial conceptualization and detailed scope development to the rigorous execution and final closeout of each initiative. Your primary objective will be to ensure that every capital project not only meets but exceeds expectations in enhancing operational efficiency, elevating the employee experience, and maximizing the long-term asset value of our facilities.
• You will be responsible for developing and managing comprehensive capital plans, aligning them with WHOOP's strategic objectives and growth projections. This includes forecasting future facility needs, identifying opportunities for improvement and expansion, and prioritizing projects based on business impact, budget, and timeline. A significant part of your role will involve detailed financial oversight, including budget development, cost tracking, forecasting, and variance analysis for all capital expenditures. You will ensure projects are delivered within approved budgets, identifying cost-saving opportunities without compromising quality or scope.
• Vendor management will be a critical component of this position. You will be responsible for the selection, negotiation, and management of external consultants, contractors, and suppliers. This includes developing clear scopes of work, establishing performance metrics, overseeing contract compliance, and ensuring timely and quality delivery of services and goods. Your ability to build strong, collaborative relationships with vendors will be essential for project success.
• Cross-functional collaboration is paramount. You will work closely with various internal stakeholders, including Real Estate, Legal, Finance, IT, Security, and departmental leaders, to gather requirements, ensure alignment, and facilitate seamless project integration. Your ability to communicate effectively with diverse audiences, from executive leadership to on-site teams, will be crucial for navigating complex projects and securing buy-in.
• This role demands a proactive and solutions-oriented approach. You will identify potential risks and challenges associated with capital projects and develop mitigation strategies. You will also be responsible for establishing and implementing best practices in capital planning and project management to ensure consistency and efficiency across our global portfolio.
• The Senior Manager, Capital Planning will play a direct role in shaping the physical infrastructure that supports WHOOP's innovative culture and operational excellence. This includes overseeing projects related to office renovations, expansions, new site build-outs, and significant equipment or system upgrades that enhance workplace functionality and employee well-being.
• You will be expected to stay abreast of industry trends and emerging technologies in facility management and capital planning to ensure WHOOP's spaces remain cutting-edge and supportive of our evolving business needs. This includes exploring sustainable building practices and innovative design solutions that align with WHOOP's commitment to health and performance.
• Ultimately, this role is about more than just managing budgets and timelines; it's about strategically investing in our physical assets to create environments where our employees can thrive, innovate, and contribute to WHOOP's continued success and global expansion. Your leadership will directly impact the quality, functionality, and long-term value of the spaces that house our most valuable asset: our people.

🎯 Requirements

• Proven experience (typically 7+ years) in capital planning, project management, or a related field, with a strong emphasis on managing large-scale facility projects within a corporate real estate or operations context.
• Demonstrated expertise in financial management, including budgeting, forecasting, cost control, and contract negotiation for capital projects.
• Strong understanding of construction, architecture, and facility operations, with the ability to manage complex projects from conception through completion.
• Excellent leadership, communication, and interpersonal skills, with a proven ability to collaborate effectively with cross-functional teams and external stakeholders.
• Bachelor's degree in Business Administration, Finance, Engineering, Architecture, or a related field, or equivalent practical experience.

🏖️ Benefits

• Competitive salary and performance-based bonus opportunities.
• Comprehensive health, dental, and vision insurance plans.
• Generous paid time off (PTO) and company holidays.
• Opportunities for professional development and career advancement within a rapidly growing company.
• Access to WHOOP wearable technology and membership.
• Relocation assistance may be available for qualified candidates.
• Collaborative and dynamic work environment focused on innovation and employee well-being.

Skills & Technologies

Backend

Senior

Onsite

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WHOOP, Inc.

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About WHOOP, Inc.

WHOOP, Inc. develops and markets a subscription-based wearable device and mobile application that continuously monitors heart rate, sleep, strain, and recovery metrics. The Boston-based company serves professional athletes, military personnel, and fitness consumers seeking data-driven insights to optimize performance and health. Founded in 2012, WHOOP operates on a hardware-plus-membership model, providing personalized analytics and coaching through its proprietary algorithms and community platform.

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