Senior Staff Accountant

Vendelux Inc.

Job Overview

Location

New York, NY

Job Type

Full-time

Full Job Description

📋 Description

• Assist with monthly and year-end close activities, including preparing journal entries and performing account reconciliations
• Conduct bank reconciliations and maintain detailed supporting schedules in compliance with US GAAP
• Manage end-to-end Accounts Payable operations, including vendor onboarding, invoice processing, payment execution, and vendor record maintenance
• Ensure all vendor tax documentation (e.g., W-9s) is current and properly filed to support compliance
• Oversee corporate credit card transactions and employee expense reimbursements, verifying policy compliance, accurate categorization, and proper approvals
• Facilitate the annual issuance and distribution of 1099 forms to independent contractors
• Support customer billing processes to ensure invoices are accurate and issued on time
• Manage Accounts Receivable activities, including collections, customer account reconciliations, and cash application
• Monitor AR aging reports and proactively follow up on outstanding balances
• Support customer procurement portals and assist with vendor and customer onboarding requirements
• Assist with monthly commission tracking and reporting, including reconciliation of billings, cash receipts, and commission payments
• Partner with Procurement, Finance, and cross-functional teams to optimize the procure-to-pay process, including purchase requests and PO management
• Maintain accurate general ledger records and supporting documentation
• Utilize accounting systems such as QuickBooks and Ramp to manage financial operations
• Work with Excel and Google Sheets to analyze financial data, build reports, and support month-end close activities
• Demonstrate strong attention to detail, accuracy, and organizational skills in a fast-paced, high-growth startup environment
• Operate independently while meeting strict deadlines and managing multiple priorities
• Contribute to process improvements and automation initiatives to enhance efficiency and scalability
• Communicate effectively across teams to build strong cross-functional relationships and resolve financial discrepancies

🎯 Requirements

• 2–4+ years of accounting experience, ideally in a startup, SaaS, or tech environment
• Hands-on experience with Accounts Payable, Accounts Receivable, journal entries, reconciliations, and accruals
• Strong understanding of US GAAP and month-end close processes
• Proficiency with accounting systems such as QuickBooks or Ramp, and advanced skills in Excel or Google Sheets
• Ability to work independently, manage multiple priorities, and thrive in a fast-paced, evolving environment
• Strong attention to detail, accuracy, and follow-through with a proactive, problem-solving mindset

🏖️ Benefits

• Competitive base salary and bonus
• Healthcare coverage including medical, dental, and vision
• Work from the NYC HQ
• Unlimited PTO plus two company-wide shutdowns during the July 4th week and the Christmas–New Year’s week

Skills & Technologies

Senior

Onsite

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Vendelux Inc.

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About Vendelux Inc.

Vendelux Inc. provides an AI-powered platform that helps event marketers identify high-value trade shows, conferences and exhibitions by analyzing attendee and exhibitor data. The software forecasts ROI, maps target accounts to events, tracks competitor presence and recommends optimal sponsorships. Users search a proprietary database of global events, filter by audience demographics and budget, and receive strategic guidance to maximize lead generation and brand visibility. Founded in 2021 and headquartered in New York City, the company serves B2B marketing teams seeking data-driven event strategies.

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