Accounting Coordinator

Scale Army

Job Overview

Location

Egypt

Job Type

Contract

Full Job Description

📋 Description

• Maintain accurate and up-to-date financial records and bookkeeping documentation using QuickBooks for a U.S.-based client operating in operations and security.
• Manage daily bookkeeping tasks including transaction entries, bank reconciliations, and ledger updates to ensure financial accuracy and compliance.
• Coordinate payroll-related activities by gathering necessary data, verifying hours and rates, and ensuring timely submission to payroll providers.
• Generate, send, and track client invoices and monitor payment statuses to maintain consistent cash flow and reduce outstanding receivables.
• Track and categorize all business expenses, ensuring proper documentation and alignment with accounting policies and client requirements.
• Assist in preparing monthly, quarterly, and ad-hoc financial reports and operational summaries for leadership review.
• Reconcile bank and credit card statements regularly to identify and resolve discrepancies in financial data.
• Maintain organized digital and electronic filing systems for all financial records, receipts, invoices, and supporting documentation.
• Collaborate with leadership to provide clear, concise financial updates and respond to ad-hoc reporting requests in a timely manner.
• Support the implementation and refinement of bookkeeping workflows to improve efficiency, reduce errors, and enhance financial transparency.
• Ensure all financial activities adhere to confidentiality standards and comply with data security protocols for sensitive client information.
• Work independently within a fast-paced, remote environment while maintaining high standards of accuracy, reliability, and process adherence.
• Communicate effectively across time zones to align with U.S.-based leadership during core business hours (9 AM - 5 PM EST).
• Proactively identify bottlenecks in financial processes and propose actionable improvements to support scalable growth.
• Participate in training or onboarding initiatives to quickly adapt to client-specific accounting systems and reporting formats.
• Ensure all financial documentation is complete, properly labeled, and archived for audit readiness and internal compliance.
• Support month-end and year-end closing activities by gathering and organizing required data and ensuring deadlines are met.
• Serve as the primary point of contact for routine financial coordination tasks, acting as a bridge between operational teams and financial systems.
• Demonstrate strong follow-through by resolving outstanding financial inquiries and ensuring all tasks are completed with precision and timeliness.

🎯 Requirements

• 2+ years of experience in bookkeeping, accounting coordination, or financial administration
• Strong QuickBooks experience required
• Experience supporting payroll, invoicing, expense management, and bookkeeping workflows
• Strong attention to detail and organizational abilities
• Ability to work during U.S. business hours (9 AM - 5 PM EST)
• Comfortable handling sensitive financial information with confidentiality

🏖️ Benefits

• Fully remote work arrangement
• Opportunity to support a growing operations and security company with scalable financial needs
• Direct collaboration with leadership on process improvements and financial visibility initiatives
• Structured role focused on organizational efficiency and operational scalability

Skills & Technologies

Remote

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Scale Army

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About Scale Army

Scale Army Careers is a remote-talent marketplace that sources, vets and places top sales, marketing and technical professionals across Latin America and Africa into full-time roles with high-growth U.S. companies. Operating under the same umbrella as Scale Army, the platform pairs candidates with vetted 40-hour-per-week engagements, provides onboarding guidance, monthly check-ins and equipment stipends, and channels consistently strong performers into progressively higher-impact opportunities to build long-term, dollar-based careers.

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