Remote - Accounts Payable (AP) Coordinator - Marketing and Advertising (Argentina)

📋 Description

• • Process a high volume of vendor invoices and payments across multiple entities, ensuring full compliance with company financial policies and procedures.
• • Accurately code invoices to the correct general ledger accounts, maintaining precise financial documentation for audit and reporting purposes.
• • Request, review, and reconcile vendor account statements, identifying and resolving discrepancies to ensure the integrity of financial records.
• • Communicate directly with vendors, marketing agencies, and internal teams to clarify billing issues, resolve payment inconsistencies, and respond to inquiries in a timely manner.
• • Support month-end and year-end financial close activities by preparing and distributing accurate billing reports to stakeholders across departments.
• • Maintain detailed and organized financial records for all accounts payable transactions, ensuring traceability and compliance with internal controls.
• • Collaborate with finance and accounting teams to ensure timely payment scheduling and adherence to payment terms and contractual obligations.
• • Utilize financial software systems including QuickBooks, NetSuite, Mediaocean, or Strata to manage invoice workflows, payment tracking, and reporting.
• • Demonstrate strong proficiency in Microsoft Excel for data manipulation, reconciliation tasks, and generating financial summaries.
• • Work within UK time zone to coordinate effectively with U.S.-based teams and external partners requiring synchronous communication.
• • Leverage AI tools in daily accounts payable operations to automate invoice processing, extract data from documents, and improve efficiency in payment workflows.
• • Maintain strict confidentiality of vendor and financial information while upholding ethical standards in all financial transactions.
• • Adapt to changing priorities in a fast-paced, dynamic environment while consistently meeting deadlines for invoice processing and financial reporting.
• • Participate in continuous process improvement initiatives to enhance accuracy, reduce processing time, and minimize payment errors.
• • Support cross-functional teams in marketing and advertising by ensuring accurate payment of campaign expenses, media buys, and agency fees.
• • Document all reconciliation steps and resolution actions to provide clear audit trails for internal and external reviews.
• • Ensure all invoices are properly approved and matched to purchase orders or contracts before payment authorization.
• • Stay updated on evolving financial regulations and company policies affecting accounts payable operations.
• • Maintain a proactive approach to identifying potential payment delays or fraud indicators and escalate concerns appropriately.
• • Contribute to the accuracy of financial statements by ensuring all liabilities and payables are properly recorded and reported.
• • Work independently with minimal supervision while maintaining accountability for all assigned financial tasks.