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This position was posted on January 31, 2026 and is likely no longer accepting applications. We've kept it here for historical reference. Check out the similar jobs below!

Accounts Payable Specialist - CPA

Extenteam

Job Overview

Location

Remote

Job Type

Full-time

Full Job Description

📋 Description

• Join Extenteam, a forward-thinking company at the forefront of revolutionizing the short-term vacation rental industry. We have established a robust and proven business model that consistently generates significant revenue, and we are now embarking on an ambitious expansion. Our strategic pivot involves transitioning from a professional services model to a scalable, tech-based, subscription-first model, positioning us for exponential growth and market leadership.
• As an Accounts Payable Specialist, you will play a pivotal role in the financial operations of our rapidly growing organization. This is a critical position that ensures the accuracy, efficiency, and integrity of our accounts payable processes, directly contributing to our financial health and operational smoothness. You will be instrumental in managing the end-to-end accounts payable cycle, from invoice processing and vendor management to payment execution and reconciliation.
• Your primary responsibility will be to meticulously process a high volume of invoices, ensuring all documentation is complete, accurate, and compliant with company policies and procedures. This includes verifying purchase orders, receiving reports, and other supporting documents to confirm the validity of charges before approval and payment.
• You will be the primary point of contact for our vendors, building and maintaining strong, professional relationships. This involves promptly addressing vendor inquiries, resolving discrepancies, and ensuring timely communication regarding payment status and any outstanding issues. Your ability to communicate effectively and professionally will be key to fostering positive vendor partnerships.
• A significant part of your role will involve managing the vendor master file, ensuring all vendor information is up-to-date, accurate, and securely stored. This includes onboarding new vendors, collecting necessary documentation (such as W-9s or equivalent), and maintaining compliance with tax regulations.
• You will be responsible for preparing and processing weekly or bi-weekly payment runs, utilizing various payment methods such as checks, ACH, and wire transfers. This requires a keen eye for detail to ensure payments are made accurately and on time, avoiding late fees and maintaining good vendor credit.
• Reconciling vendor statements and identifying any discrepancies or unrecorded transactions will be a regular duty. You will investigate and resolve these differences promptly, ensuring that our accounts payable ledger accurately reflects all outstanding liabilities.
• You will assist in the month-end and year-end closing processes by preparing accruals, reconciling AP sub-ledgers to the general ledger, and providing supporting documentation for audits. Your contribution to these closing activities will be vital for accurate financial reporting.
• Proactively identify opportunities for process improvements within the accounts payable function. This could involve suggesting new technologies, streamlining workflows, or implementing best practices to enhance efficiency, reduce costs, and improve accuracy.
• Collaborate closely with other members of the finance and accounting team, as well as cross-functional departments, to ensure seamless financial operations and provide support where needed. This includes working with the procurement team to ensure proper invoice matching and approval workflows.
• Maintain a strong understanding of accounting principles and accounts payable best practices. You will stay informed about relevant regulations and compliance requirements.
• Utilize accounting software and other financial tools to manage AP tasks efficiently. Proficiency in these systems is essential for success in this role.
• This role offers a unique opportunity to be part of a rapidly growing company during a pivotal stage of its evolution. You will gain exposure to a dynamic business environment and contribute directly to the financial infrastructure that supports our expansion.
• We are looking for an individual who is highly organized, detail-oriented, and possesses excellent analytical and problem-solving skills. The ability to manage multiple tasks simultaneously and meet deadlines in a fast-paced environment is crucial.
• Your commitment to accuracy, efficiency, and continuous improvement will be highly valued as we scale our operations and enhance our financial systems.
• This is more than just an accounts payable role; it's a chance to shape financial processes within a disruptive industry leader and contribute to our exciting future.

🎯 Requirements

• Proven experience in accounts payable, including full-cycle AP processing.
• Proficiency with accounting software (e.g., QuickBooks, Xero, NetSuite) and Microsoft Excel.
• Strong understanding of accounting principles and accounts payable best practices.
• Excellent attention to detail, organizational skills, and ability to manage multiple tasks.
• Strong communication and interpersonal skills for vendor and internal stakeholder interactions.

🏖️ Benefits

• Competitive salary commensurate with experience.
• Comprehensive health, dental, and vision insurance.
• Generous paid time off (PTO) and holidays.
• Remote work flexibility, allowing for a healthy work-life balance.
• Opportunities for professional development and career advancement within a growing company.

Skills & Technologies

Remote

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Extenteam

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About Extenteam

Extenteam is a global outsourcing company that provides remote staffing solutions to businesses worldwide. They specialize in connecting companies with skilled professionals in various fields, including customer support, sales, marketing, IT, and administrative roles. Extenteam focuses on offering cost-effective and efficient staffing services, helping clients scale their operations without the complexities of traditional hiring. Their mission is to bridge the gap between businesses seeking talent and qualified individuals looking for remote work opportunities, fostering a productive and flexible work environment. They emphasize rigorous vetting processes to ensure high-quality candidates and provide ongoing support to both clients and employees.

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