Accounts Payable Specialist I (Contractor)

National University System

Job Overview

Location

Remote, USA

Job Type

Full-time

Full Job Description

📋 Description

• Processes vendor invoices and employee expense reimbursements accurately and timely in Workday, ensuring proper documentation and submission for managerial review.
• Maintains and updates vendor records, including tax documents and payment details, to ensure compliance and accuracy in the system.
• Reviews and reconciles vendor invoices and statements, investigates past-due balances, identifies discrepancies, and communicates resolutions with vendors while reporting progress to management.
• Processes and monitors credit card payments in alignment with organizational policies and payment schedules, ensuring all transactions are properly documented and compliant.
• Reconciles credit card transactions by verifying supporting documentation for completeness, accuracy, and adherence to internal policies.
• Assists in creating new vendor profiles in the system and ensures all required tax and compliance documentation is collected and maintained.
• Reviews incoming physical and electronic mail, distributes invoices to appropriate team members, and supports efficient workflow within the Accounts Payable department.
• Researches invoices for associated purchase orders and contracts, collaborates with functional departments to obtain missing documentation for timely payments.
• Serves as the primary point of contact for vendors regarding payment inquiries, invoice status, and reconciliation issues, providing professional and timely customer service.
• Participates in vendor outreach campaigns to improve payment processes and vendor relationships.
• Escalates unresolved payment issues, policy violations, or budget authority concerns to the Accounts Payable Manager for resolution.
• Maintains knowledge of cost centers, spending categories, and budget authorities to ensure proper allocation and coding of payments.
• Demonstrates strong understanding of Accounts Payable processes, internal disbursement policies, and expense reimbursement procedures.
• Uses intermediate skills in Microsoft Office Suite (Word, Excel, Outlook) to manage data, prepare reports, and communicate effectively.
• Works independently and collaboratively within a remote team environment, adapting to changing priorities and supporting team goals.
• Upholds integrity, professionalism, and confidentiality when handling sensitive financial and vendor information.
• Applies problem-solving skills to resolve payment discrepancies, documentation gaps, and process inefficiencies.
• Adapts work approach to meet deadlines, accommodate changing conditions, and embrace new information or system updates.
• Communicates clearly and professionally in writing and verbally with vendors, internal stakeholders, and team members across diverse backgrounds.
• Supports a cooperative and respectful team culture within a remote, distributed organization.
• Performs other duties as assigned to support departmental objectives and operational needs.

🎯 Requirements

• Associate degree in Business Administration, Accounting, or related field, or one to two years of relevant experience in accounts payable and/or accounts receivable using ERP software in a medium to large organization
• Intermediate proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Basic knowledge of accounting principles and accounts payable processes
• Experience working with an Enterprise Resource Planning (ERP) system, specifically Workday preferred
• Strong attention to detail and ability to maintain accuracy in high-volume invoice processing
• Demonstrated ability to communicate effectively with vendors and internal stakeholders in a remote environment

🏖️ Benefits

• Hourly compensation of $23.00
• Access to National University’s comprehensive well-being benefits for part-time employees, including health, financial, and work-life resources
• Remote work flexibility with no travel required
• Opportunity to contribute to a mission-driven educational institution serving over 45,000 students
• Supportive, inclusive, and diverse remote work culture
• Participation in vendor outreach and process improvement initiatives

Skills & Technologies

Remote

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National University System

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About National University System

National University is a private, nonprofit university system headquartered in San Diego, California. Founded in 1971, it offers career-focused undergraduate, graduate, and credential programs tailored for adult learners and military personnel. The university emphasizes flexible scheduling, including online and on-campus evening courses, serving a diverse student body across multiple locations in California and Nevada. Its academic structure encompasses schools of business, education, health, engineering, and professional studies, with accreditation from the WASC Senior College and University Commission.

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