AP Specialist

📋 Description

• • Process vendor invoices with high accuracy, ensuring proper coding, approvals, and compliance with corporate policies and procedures.
• • Review and validate employee expense reports using Navan and other expense management platforms, ensuring adherence to corporate travel and spending guidelines.
• • Execute timely and secure payment runs via JP Morgan and other banking platforms, including wire transfers, ACH, checks, and international payments.
• • Manage tax and invoice payments through JP Morgan systems, ensuring strict compliance with local and international tax regulations and payment deadlines.
• • Perform monthly and quarterly account reconciliations, including vendor statement reconciliations, aged accounts payable reports, and accrual analysis to support month-end and year-end close activities.
• • Maintain and update vendor master data in the ERP system, including onboarding new vendors, verifying tax documentation (e.g., W-9), and ensuring data integrity across regions.
• • Respond promptly and professionally to vendor inquiries and Navan system queries, resolving payment discrepancies, invoice disputes, and payment delays.
• • Support internal and external audits by preparing and providing required documentation, ensuring SOX compliance for all accounts payable controls and processes.
• • Assist in process improvement initiatives, including automation projects, system upgrades, and workflow optimization within the procure-to-pay cycle.
• • Generate ad hoc reports on AP metrics such as aging trends, cash flow forecasts, and vendor spend patterns across APAC/Taiwan, EMEA, and US/Canada regions.
• • Maintain organized electronic filing systems and ensure all AP documentation is retained according to company policy and legal requirements.
• • Collaborate cross-functionally with Procurement, Finance, Tax, and global business stakeholders to ensure seamless AP operations and strong internal controls.
• • Support global AP coverage by working in a hybrid model that requires coordination with teams in Taiwan and Cork to ensure alignment across time zones and regions.
• • Utilize Excel proficiency (VLOOKUP, pivot tables, filters) to analyze large datasets and support financial reporting and variance analysis.
• • Work within ERP systems (NetSuite, SAP, Oracle, or similar) to manage invoice processing, payment execution, and vendor data with precision and timeliness.
• • Ensure all AP activities reflect a strong commitment to confidentiality, accuracy, and regulatory compliance in a multi-entity, multi-currency environment.