Event Coordinator - Associate

iCapital Network LLC

Job Overview

Location

Lisbon, Portugal

Job Type

Full-time

Full Job Description

📋 Description

• As an Associate Event Coordinator at iCapital Network LLC in Lisbon, you will play a vital role in supporting the global Events team to deliver high-impact proprietary events, sponsorship activations, and venue research across U.S. and international markets, contributing directly to the firm’s mission of transforming access to alternative investments worldwide.
• You will gain hands-on experience working closely with U.S.-based event leads on large-scale, high-profile events, building foundational expertise in end-to-end event operations within a dynamic, global fintech environment.
• Support event operations and logistics for client, conference, and internal events, including managing timelines, attendee lists, budgets, and calendars to ensure seamless execution from planning to post-event follow-up.
• Assist with third-party sponsorship activations and conference execution by coordinating with external partners, managing deliverables, and ensuring brand alignment and onsite success.
• Conduct comprehensive event venue research across global markets, evaluating locations based on capacity, accessibility, cost, and suitability for various event types and audiences.
• Help manage vendor relationships, coordinate supplies and shipments, and oversee onsite materials logistics to ensure all event elements are delivered accurately and on time.
• Support onsite execution when needed, including registration desk management, presentation setup, attendee flow, and real-time troubleshooting to maintain a professional and engaging experience.
• Assist with hotel, travel, and ground transportation coordination for speakers, attendees, and staff, leveraging tools and processes to optimize comfort, cost, and timeliness.
• Track expenses, support invoice processing, and aid in reconciliation efforts to maintain financial accuracy and compliance with company policies.
• Work within a collaborative, growing global team that values innovation and inclusivity, operating under a hybrid model (3 days in office, 2 days remote) in Lisbon while supporting U.S.-centric event schedules requiring occasional flexibility in hours.
• Develop practical skills in event technology platforms (such as CVENT), budget management, cross-time-zone coordination, and stakeholder communication, positioning yourself for advancement in event management, marketing, or operations roles.
• Gain exposure to the inner workings of a global fintech leader, learning how strategic events drive client engagement, brand visibility, and business development in the alternative investments sector.

🎯 Requirements

• 3-5 years of experience in events, marketing, hospitality, or coordination roles
• Strong organizational skills and attention to detail
• Clear, professional communicator (written and verbal)
• Team player who can also work independently
• Interest in global events and learning end-to-end event operations
• Exposure to CVENT or similar tools is a plus (or willingness to learn)

🏖️ Benefits

• Competitive salary with annual performance bonus and equity for all full-time employees
• Comprehensive healthcare with 100% employer-paid health and dental insurance
• Hybrid work model: 3 days in office, 2 days remote in Lisbon
• Opportunities for occasional travel and weekend support during peak event periods, with flexibility to accommodate global schedules
• Access to a growing global team at a firm transforming access to alternative investments worldwide
• Professional development through hands-on experience with world-class events and mentorship from U.S.-based event leads

Skills & Technologies

Junior

Remote

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iCapital Network LLC

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About iCapital Network LLC

iCapital Network operates a global financial technology platform that provides alternative investment access and education to financial advisors and high-net-worth investors. Founded in 2013, the company connects advisors with private equity, hedge funds, private credit, and other alternative strategies through integrated technology, research, and operational support, reducing administrative burden and enabling streamlined subscription, reporting, and portfolio management processes while maintaining institutional-grade compliance and transparency standards across the investment lifecycle.

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