Events Manager

OpenAI, Inc.

Job Overview

Location

San Francisco

Job Type

Full-time

Full Job Description

📋 Description

• Manage high-profile enterprise events end to end, including workstreams, registration, guest experience, catering, and onsite production.
• Build and maintain detailed project timelines tracking milestones, deliverables, dependencies, and deadlines for all event components.
• Source, negotiate with, and coordinate vendors including catering, AV, and creative production teams to ensure quality and alignment with brand standards.
• Own all attendee registration, check-in processes, and pre- and post-event communications to ensure seamless guest journeys.
• Track budgets, invoices, and expenditures with meticulous financial records, ensuring spend remains within allocated targets.
• Coordinate cross-functionally with design, procurement, security, and internal stakeholders to align event execution with strategic goals and brand guidelines.
• Implement and enforce safety and security protocols to protect attendee well-being and meet all compliance expectations.
• Analyze event metrics, attendee feedback, and key learnings to improve future events and measure return on investment.
• Operate confidently with event software systems such as Airtable, Luma, Swoogo, and Google Sheets to manage logistics and data.
• Maintain a detail-heavy approach to planning and execution in a fast-paced environment with high stakes and tight deadlines.
• Ensure front-of-house operations are executed gracefully under pressure, delivering exceptional guest experiences at high-profile corporate events.
• Demonstrate strong ownership of all event phases—from initial planning through post-event reporting and continuous improvement.
• Support OpenAI’s mission by showcasing AI technology through impactful, well-executed event experiences that reflect the company’s values.
• Be based in San Francisco, CA, and work in the office three days per week as required.

🎯 Requirements

• 4+ years of event production experience across end-to-end planning, onsite execution, and post-event analysis.
• Strong ownership of guest experience, front-of-house operations, and vendor coordination for high-profile corporate events.
• Comfort working in a fast-paced, detail-heavy environment with meticulous planning and creative problem-solving.
• Tech-savvy operator fluent in Mac and event software systems such as Airtable, Luma, Swoogo, Google Sheets, or similar tools.
• Passion for OpenAI's mission and excitement about showcasing AI technology through impactful event experiences.

🏖️ Benefits

• Opportunity to work at the forefront of AI research and deployment with a mission to ensure general-purpose AI benefits all of humanity.
• Collaborative environment with cross-functional teams including design, security, procurement, and communications.
• In-office work environment in San Francisco with three days per week required on-site.

Skills & Technologies

Onsite

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OpenAI, Inc.

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About OpenAI, Inc.

OpenAI is a San Francisco-based artificial intelligence research and deployment company founded in 2015. It develops large-scale AI models such as GPT, DALL-E, and Codex, providing cloud APIs and consumer applications like ChatGPT. Originally established as a non-profit, it later created a capped-profit subsidiary to attract capital while maintaining its mission to ensure artificial general intelligence benefits all of humanity.

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