Job Overview
Location
Remote
Job Type
Full-time
Category
Other
Date Posted
February 22, 2026
Full Job Description
đź“‹ Description
- • Qodeworld is thrilled to present an exceptional opportunity for a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive support to a key executive within a leading Retail Tech company. This pivotal role is based in the vibrant District 2 of Ho Chi Minh City, Vietnam, offering an onsite working environment where you will be instrumental in ensuring the smooth and efficient operation of the executive's daily activities and strategic initiatives.
- • As the Executive Assistant, you will be the right hand to a senior leader, managing a wide array of administrative, logistical, and operational tasks. Your primary objective will be to maximize the executive's effectiveness by anticipating needs, managing their time efficiently, and serving as a professional liaison between the executive and internal/external stakeholders. This is a demanding yet incredibly rewarding position for someone who thrives in a fast-paced, dynamic environment and possesses a keen eye for detail and a commitment to excellence.
- • Key responsibilities will encompass meticulous calendar management, including scheduling meetings, appointments, and travel arrangements with precision and foresight. You will be responsible for coordinating complex domestic and international travel itineraries, ensuring all logistics such as flights, accommodations, visas, and ground transportation are seamlessly handled. This includes preparing detailed travel packs and itineraries for the executive.
- • You will play a crucial role in preparing for meetings, which involves creating agendas, gathering relevant documentation, taking accurate minutes, and diligently following up on action items to ensure timely completion. Your ability to synthesize information and present it clearly will be highly valued.
- • Furthermore, you will manage and prioritize incoming communications, including emails, phone calls, and correspondence, ensuring that urgent matters are addressed promptly and that the executive's inbox is managed effectively. You will draft, review, and edit a variety of documents, presentations, and reports, maintaining a high standard of professionalism and accuracy.
- • This role also involves managing expense reports, processing invoices, and assisting with budget tracking, requiring a strong sense of financial responsibility and accuracy. You will be responsible for maintaining organized and confidential filing systems, both physical and digital, ensuring easy retrieval of information.
- • Beyond administrative duties, you will act as a gatekeeper and a point of contact for the executive, screening calls and visitors, and managing access to the executive's time. You will build and maintain strong working relationships with internal departments and external partners, fostering effective communication and collaboration.
- • You will be expected to conduct research on various topics as requested, providing concise summaries and recommendations. Proactive problem-solving will be a key aspect of this role, identifying potential issues and developing solutions before they impact the executive's workflow.
- • The ideal candidate will possess exceptional organizational skills, the ability to multitask effectively, and a proven track record of managing confidential information with the utmost discretion. You should be proficient in using various office software suites and communication tools, with a willingness to learn new technologies.
- • This position offers a unique opportunity to gain exposure to the strategic operations of a leading Retail Tech company and to make a tangible impact on the executive's productivity and the company's success. If you are a highly motivated individual with a passion for supporting leadership and a desire to excel in a challenging and rewarding environment, we encourage you to apply.
- • You will be a key player in ensuring the executive can focus on high-level strategic decisions and business development by expertly handling the operational and administrative complexities of their role. Your contribution will be vital to maintaining efficiency and supporting the overall goals of the executive and the company.
- • This role requires a proactive approach, anticipating needs and taking initiative to streamline processes and improve workflows. You will be expected to handle a diverse range of tasks with professionalism, efficiency, and a positive attitude, contributing to a productive and supportive work environment.
🎯 Requirements
- • Proven experience as an Executive Assistant or in a similar senior administrative role, demonstrating a strong understanding of executive support functions.
- • Exceptional organizational and time-management skills, with the ability to prioritize tasks, manage multiple projects simultaneously, and meet deadlines in a fast-paced environment.
- • Excellent written and verbal communication skills in English, with a keen eye for detail and accuracy in all communications and documentation.
- • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with calendar management, travel coordination, and expense reporting.
- • High level of discretion and confidentiality, with the ability to handle sensitive information with professionalism and integrity.
🏖️ Benefits
- • Competitive salary commensurate with experience and qualifications.
- • Opportunity to work closely with senior leadership in a dynamic and growing Retail Tech company.
- • Professional development and training opportunities to enhance skills and career growth.
- • A supportive and collaborative work environment in a prime location in District 2, Ho Chi Minh City.
- • Comprehensive benefits package, including health insurance and paid time off.
Skills & Technologies
Onsite
About Qodeworld
Qodeworld is a technology company specializing in providing innovative software solutions and digital transformation services. They focus on helping businesses leverage cutting-edge technologies to optimize their operations, enhance customer experiences, and drive growth. Their expertise spans areas such as custom software development, cloud solutions, data analytics, and AI integration. Qodeworld aims to be a strategic partner for its clients, delivering tailored solutions that address specific business challenges and unlock new opportunities in the digital landscape. They serve a diverse range of industries, empowering them to adapt and thrive in an increasingly competitive market.
