Job Overview
Location
SG - Singapore
Job Type
Full-time
Category
HR & Recruiting
Date Posted
March 18, 2026
Full Job Description
đź“‹ Description
- • As an Executive Assistant at Airwallex, you will provide high-impact support to two senior leaders in Singapore, enabling them to focus on strategic priorities by managing complex calendars, travel, and operational workflows with discretion and judgment.
- • You will serve as a trusted partner and gatekeeper, ensuring seamless communication, proactive issue resolution, and alignment across global teams while maintaining confidentiality and professionalism in a fast-paced, high-visibility environment.
- • Manage end-to-end calendar coordination across multiple time zones, including prioritizing meetings, resolving conflicts, and optimizing executive time for highest-impact work.
- • Coordinate domestic and international travel logistics—flights, accommodations, visas, ground transport—and prepare detailed itineraries and briefing packs for executives and their teams.
- • Drive leadership cadence by organizing staff meetings, 1:1s, business reviews, offsites, and key forums, including agenda setting, materials preparation, minute-taking, and action item tracking.
- • Prepare, review, and format high-quality presentations, reports, and documentation for internal and external stakeholders, ensuring clarity, accuracy, and professionalism.
- • Act as a primary point of contact and gatekeeper, filtering communications, ensuring follow-through, and maintaining alignment on priorities and decisions across stakeholders.
- • Streamline day-to-day operations for both executives by identifying inefficiencies, standardizing processes, and supporting administrative workflows like expense reports and purchase requests.
- • Coordinate and support internal events such as team meetings, townhalls, and offsites—handling planning, logistics, and post-event follow-up to ensure smooth execution.
- • Build and maintain strong relationships with internal stakeholders and other Executive Assistants across regions to foster information flow, alignment, and cross-functional collaboration.
- • Support ad-hoc projects and strategic initiatives, including research, data consolidation, and preparation of executive updates, demonstrating initiative and ownership.
- • Uphold the highest standards of confidentiality, discretion, and integrity when handling sensitive information, reflecting Airwallex’s culture of trust and professionalism.
- • You will grow your career by working closely with senior leaders in a global fintech leader, gaining exposure to high-stakes decision-making, strategic initiatives, and cross-border operations.
- • This role offers the opportunity to develop advanced executive support skills, refine stakeholder management, and contribute meaningfully to Airwallex’s mission of building the future of global finance.
🎯 Requirements
- • 7+ years of experience as an Executive Assistant, Personal Assistant, or similar role, preferably in high-growth tech, fintech, or financial services environments.
- • Demonstrated experience supporting senior leaders (C-level, regional heads, or equivalent) in fast-paced, ambiguous settings with strong judgment and discretion.
- • Exceptional calendar and time management skills, with the ability to balance competing priorities and make sound trade-offs across multiple time zones.
- • Strong verbal and written communication skills in English; fluency in Chinese is a plus.
- • Advanced proficiency in productivity tools (Google Workspace/Microsoft Office, calendar platforms, virtual meeting tools); experience with expense management tools is advantageous.
- • High degree of professionalism, discretion, integrity, and a proactive mindset with strong ownership and follow-through on all tasks.
🏖️ Benefits
- • Opportunity to work with a globally recognized fintech leader valued at US$8 billion, backed by top-tier investors including Visa, Mastercard, Sequoia, and Salesforce Ventures.
- • Exposure to high-impact work alongside senior leaders in a fast-paced, innovative environment that values founder-like energy and real impact.
- • Access to a diverse, collaborative team of over 2,000 innovators across 26 global offices, fostering learning and career growth.
- • Support for professional development and the chance to take ownership of complex, strategic initiatives in a mission-driven company.
- • Inclusive, equal-opportunity workplace that values diversity, merit, and psychological safety, with accommodations available for disabilities or special needs.
- • Clear applicant safety policy protecting candidates from recruitment scams—no requests for bank details, passport numbers, or payments during hiring.
Skills & Technologies
Onsite
Degree Required
About Airwallex (UK) Limited
Airwallex is a global financial technology company providing cross-border payment and banking infrastructure for businesses. It offers multi-currency accounts, foreign exchange, card issuing, expense management, and embedded finance APIs. Founded in Melbourne in 2015, the company serves enterprises and SMEs across Asia-Pacific, Europe, and the Americas, operating under licenses in multiple jurisdictions and processing billions in annualized transaction volume.
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