Job Overview
Location
San Diego
Job Type
Full-time
Category
DevOps
Date Posted
June 13, 2026
Full Job Description
đź“‹ Description
- • Support the CEO and future executives by strategically protecting their time, eliminating inefficiencies, and reducing context switches across a fast-paced startup environment.
- • Manage a complex, multi-time-zone calendar for the CEO, prioritizing high-impact activities and deprioritizing low-value meetings without requiring escalation.
- • Identify and remove time leakage by canceling unnecessary meetings, shortening existing ones, and batching similar tasks to maximize deep work blocks.
- • Serve as the primary gatekeeper and front door for all external communications to the CEO, triaging inbound requests from customers, investors, partners, and candidates with urgency and discretion.
- • Draft, edit, and send emails on behalf of the CEO, ensuring tone, timing, and content align with executive intent and company priorities.
- • Triage sensitive communications—including fundraising, board updates, hiring discussions, and customer issues—with absolute confidentiality and judgment.
- • Plan and coordinate all domestic and occasional international travel, including flights, accommodations, ground transportation, agendas, and expense reconciliation for the CEO and executives.
- • Coordinate travel to customer sites, including jobsites, regional AEC offices, and industry events such as AIA, ENR conferences, and AEC tech summits.
- • Organize and execute offsites, executive dinners, and customer visits in San Diego and on the road, ensuring seamless logistics and meaningful outcomes.
- • Handle personal administrative tasks for executives to remove life distractions, enabling them to focus fully on company priorities.
- • Anticipate needs before they are voiced—recognizing when an executive requires unscheduled thinking time or when a personal issue is impacting work performance.
- • Build and implement automations and workflows using existing tools (Google Workspace, Slack) to streamline repetitive tasks and improve operational efficiency.
- • Occasionally own discrete cross-functional projects end-to-end, such as closing vendor contracts, supporting recruiting initiatives, or coordinating HR-related logistics.
- • Maintain a calendar that reflects true strategic priorities, not just the loudest voices, ensuring alignment with company goals and executive focus areas.
- • Operate in a hybrid model: present in-office enough to build team rapport and understand company culture, while retaining autonomy over focused work time.
- • Demonstrate exceptional written communication skills, with the ability to convey tone, urgency, and nuance in every message sent on behalf of leadership.
- • Show deep familiarity with startup environments, where ambiguity is common and processes must be created from scratch.
- • Exhibit a proactive mindset: bring problems with proposed solutions, over-communicate status, and never allow anything to fall through the cracks.
- • Cultivate curiosity about the architecture, engineering, and construction (AEC) industry, including how projects are bid, won, and delivered, and be willing to learn its unique workflows and terminology.
- • Maintain discretion with highly sensitive information, including financial data, board communications, and confidential hiring decisions.
- • Adapt quickly to new tools and systems, embracing change as a constant in a rapidly scaling AI startup.
🎯 Requirements
- • 3-5+ years of experience supporting founders or senior executives, preferably in a startup or fast-moving tech environment
- • Proven ability to manage complex calendars across multiple time zones and prioritize competing demands without escalation
- • Experience planning and executing domestic and international travel, including handling last-minute changes and logistics on the ground
- • Exceptional written communication skills with the ability to draft and send emails on behalf of executives
- • Demonstrated discretion and reliability in handling confidential information
- • Proficiency in Google Workspace, Slack, and willingness to rapidly adopt new tools
🏖️ Benefits
- • Hybrid work model with in-office presence for team cohesion and remote flexibility for focused work
- • Opportunity to work at the core of an AI-powered platform transforming the architecture, engineering, and construction industry
- • Exposure to high-stakes business functions including fundraising, board communications, and customer strategy
- • Direct impact on executive productivity and company velocity in a rapidly scaling startup
Skills & Technologies
See exactly how your profile matches this role — strengths, skill gaps, and what to do about them.
About Joist AI
Joist AI is an AI-powered pursuit enablement platform revolutionizing marketing and proposal automation for the Architecture, Engineering, and Construction (AEC) industry. It empowers AEC firms to streamline revenue operations by automating proposal workflows, allowing marketing teams to efficiently find, curate, and customize content. The platform centralizes institutional knowledge and facilitates robust team collaboration, enabling faster and higher-quality proposal creation while unifying teams to eliminate duplication. Joist AI helps clients build proposals 75% faster and improve department productivity by over 30%, leading to increased win rates. It is trusted by industry leaders such as McKim & Creed and PCL Construction.
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