Job Overview
Location
Philippines
Job Type
Full-time
Category
Operations
Date Posted
May 5, 2026
Full Job Description
đź“‹ Description
- • Executive Assistant / Operations & Admin VA role supporting a VP of Operations & Finance at a fast-growing company, blending executive assistance, operations support, and light finance/admin coordination to streamline workflows and reduce bottlenecks.
- • Day-to-day responsibilities include digitizing and organizing documents in Google Drive, maintaining structured filing systems, managing inbox with folders/labels/automations, tracking corporate credit card expenses, matching receipts, preparing expense reports, supporting construction project coordination, tracking invoices, maintaining budget files, managing personal and professional calendars to prevent double bookings, scheduling meetings/appointments, booking personal appointments, and providing general executive support such as task prioritization and ad hoc admin duties.
- • The team operates in a dynamic, fast-moving environment where the VA acts as a true right-hand support to a senior executive, helping bring order to chaos and improve operational efficiency through proactive ownership and detail-oriented execution.
- • The person in this role can develop advanced organizational and systems-thinking skills, gain exposure to light finance and bookkeeping practices, strengthen executive support capabilities, and grow into a trusted operations partner by mastering workflow optimization, calendar intelligence, and cross-functional coordination in a scaling business.
🎯 Requirements
- • 3+ years experience as a VA / EA / Operations Assistant
- • Strong organizational skills (borderline OCD in a good way)
- • Proactive and independent (doesn’t wait to be told everything)
- • Comfortable supporting senior-level executives
- • Strong attention to detail
- • Able to handle both structured and unstructured environments
🏖️ Benefits
- • Fully remote work opportunity
- • Chance to work directly with a VP of Operations & Finance
- • Exposure to light finance, bookkeeping, and project coordination
- • Opportunity to build and refine executive support and operations expertise
- • Work in a fast-growing company with impact and ownership
- • Use of modern tools including Google Workspace and potential AI/automation tools
Skills & Technologies
About Assist World Technologies Private Limited
Assist World Technologies Private Limited is an India-based software development and IT services company founded in 2010. It provides custom web and mobile application development, cloud solutions, enterprise software integration, and digital transformation consulting to mid-market and enterprise clients worldwide. The company focuses on open-source technologies, agile delivery, and dedicated offshore development teams, serving industries such as finance, healthcare, retail, and logistics from offices in Noida and delivery centers across India.
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