Executive Assistant to the CEO

📋 Description

• • As the Executive Assistant to the CEO at Hauler Hero, you will be instrumental in ensuring the seamless operation of our fast-growing SaaS company by providing comprehensive support to our Chief Executive Officer. This is a pivotal role designed for an early-career professional who thrives on organization, proactivity, and a dynamic work environment. You will be the gatekeeper of the CEO's time and a key facilitator of operational efficiency, directly contributing to the strategic direction and execution of Hauler Hero's mission to revolutionize the waste hauling industry.
• • At Hauler Hero, we are dedicated to modernizing waste hauling through our innovative platform, empowering businesses to enhance their operations, deepen customer relationships, and achieve significant growth. In this role, you will work in close proximity to a direct, fast-paced founder, navigating an environment where priorities can shift rapidly. Your ability to adapt, learn on the fly, and maintain composure under pressure will be paramount. This position offers an unparalleled opportunity to gain deep insights into the inner workings of a scaling technology company and to develop a robust skill set in executive support and operational management.
• • Your primary responsibility will be the meticulous management of the CEO's calendar and time. This encompasses not just scheduling appointments but also strategic prioritization, proactive conflict resolution, and ensuring that every meeting is well-prepared, purposeful, and executed efficiently. You will be responsible for anticipating needs, ensuring the CEO is equipped with the necessary information and materials for each engagement, and managing follow-ups to guarantee that objectives are met.
• • Beyond calendar management, you will be deeply involved in meeting facilitation and follow-through. This includes taking accurate notes during important discussions, diligently tracking action items, and ensuring that all outstanding tasks are addressed promptly. You will also be tasked with drafting communications, including emails, Slack messages, and concise meeting summaries, ensuring clarity and professionalism in all interactions.
• • Operational support is a critical facet of this role. You will coordinate all aspects of the CEO's travel arrangements, manage expense reporting, and handle various logistical details that streamline their workflow. This support extends to occasional personal to-dos that, when managed effectively, contribute to the CEO's overall focus and productivity.
• • Internal coordination will be a key function, where you will serve as a primary point of contact between the CEO and various internal teams. This requires excellent communication skills and the ability to relay information accurately and efficiently. You will also play a crucial role in tracking leadership priorities, ensuring that follow-ups are conducted, and providing regular status updates to keep the CEO and relevant stakeholders informed.
• • You will have the opportunity to contribute to special projects, including conducting ad hoc research, preparing important documents, and providing light project coordination. A significant aspect of this will involve assisting with the preparation of materials for board meetings, investor communications, and other high-level leadership gatherings. Your contribution here will directly support critical decision-making processes.
• • Success in this role is defined by your ability to exercise sound judgment and anticipation. You will be expected to foresee potential issues, flag them early, and proactively apply your judgment to keep priorities on track and mitigate risks. The ultimate goal is to ensure the CEO's calendar is organized, protected, and intentionally utilized, that action items are completed without constant reminders, and that all communication is clear, timely, and reliable, thereby freeing up the CEO for strategic thinking and execution.
• • This role is ideal for an early-career professional who is highly capable, proactive, and dependable. Prior experience in an Executive Assistant, operations, or administrative capacity is a strong plus. You must be comfortable working closely with senior leadership, possess excellent written communication skills with meticulous attention to detail, and be highly organized. Proficiency with tools like Slack and Google Workspace, along with a general comfort with modern SaaS tools, is essential. Handling confidential information with the utmost discretion is non-negotiable. This is not a role for those who require constant direction, prefer predictable tasks, struggle with shifting priorities, or are uncomfortable with occasional availability outside standard business hours when business needs dictate.