Executive Assistant to the CEO

Quartermaster

Job Overview

Location

Arlington, VA

Job Type

Full-time

Full Job Description

📋 Description

• We're looking for a battle-tested Executive Assistant to partner directly with our CEO. Someone who has spent years in high-growth, Series A-and-beyond startups and knows what that pace demands.
• This isn't an entry-level support role. We need someone who has seen productive chaos before, isn't rattled by it, and treats it as raw material to build order from.
• You'll be the CEO's key asset for managing time, and priorities so nothing important slips and nothing urgent gets missed.
• Own the CEO's calendar end-to-end — ruthlessly prioritizing competing demands across board members, investors, customers, and internal leadership.
• Anticipate needs before they're asked; you're often three steps ahead, not reacting to the last request.
• Coordinate complex, fast-changing travel logistics (domestic and international) with zero hand-holding.
• Act as a trusted gatekeeper and first point of contact for the CEO, managing sensitive and confidential information with discretion.
• Build and maintain systems —calendars and follow-up loops — that bring structure to a fast-moving, often ambiguous environment.
• Coordinate cross-functionally with leadership, finance, and People teams on scheduling, offsites, board meetings, and special projects.
• Manage expenses, vendor relationships, and ad hoc administrative or personal tasks as needed.
• Jump into whatever fire needs putting out — this role is not static, and the job description will evolve as the company does.

🎯 Requirements

• 7+ years of experience as an Executive Assistant supporting a C-level executive, ideally a CEO or founder, at a Series B or later venture-backed startup.
• A proven track record of thriving in high-growth, high-ambiguity environments — you've supported a company through scaling, fundraising, and organizational change.
• Exceptional judgment and discretion; you can be trusted with highly confidential information without a second thought.

🏖️ Benefits

• You'll work at the center of the company, with direct visibility into strategy, board dynamics, and how a high-growth company is really built.
• This role has real influence — the person in this seat helps set the pace and the tone for how the whole leadership team operates.

Skills & Technologies

Onsite

Degree Required

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Quartermaster

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About Quartermaster

Quartermaster.us is the official digital front door of the U.S. Army Quartermaster Corps, the nation’s 247-year-old logistics lifeline. Headquartered at Fort Lee, Virginia, the site trains 22,000 Soldiers and civilians in supply, fuel, food, water, parachute rigging, laundry, mortuary affairs, and aerial delivery. Visitors explore interactive Quartermaster Museum exhibits, enroll in professional courses, download doctrine, and discover how “The Providers” equip, sustain, and honor every warfighter from basic training to battlefield memorial services worldwide.

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