Executive Assistant to the CEO

📋 Description

• • HappyRobot AI Inc. is at the forefront of revolutionizing enterprise operations through advanced AI workforces. We empower businesses to build and orchestrate AI teams that go beyond mere communication, enabling them to make critical decisions, execute actions, and manage operations autonomously across various channels including voice, email, and existing enterprise systems. Our innovative platform, a product of Y Combinator (S23) and fortified by significant backing from a16z and Base10 with over $60 million in funding, is currently powering essential operations for global enterprises. We have proven our technology in the most demanding environments where AI's impact is tangible and significant. Our journey began in the logistics sector, where we developed our proprietary voice stack, models, and orchestration layer from the ground up. Now, we are extending this robust infrastructure to every enterprise that drives the real economy. We invite you to explore our vision further by reading our manifesto at https://www.happyrobot.ai/blog/manifesto.
• • We are seeking a highly organized, proactive, and exceptionally resourceful Executive Assistant to provide critical support to our founders and ensure the seamless operation of our executive functions. This role presents a unique and exciting opportunity to work directly alongside the leadership team within a dynamic, fast-paced, and rapidly growing startup environment. The ideal candidate will be a master of organization, possess impeccable communication skills, and demonstrate a keen ability to anticipate needs and proactively solve problems.
• • The Executive Assistant will be instrumental in managing the day-to-day administrative and operational needs of our founders. This includes the meticulous management of complex calendars, scheduling a high volume of meetings across multiple time zones, and coordinating all aspects of domestic and international travel arrangements. A key responsibility will be to act as a gatekeeper and filter for incoming requests, ensuring that the founders' time is utilized in the most efficient and impactful manner possible. This involves understanding priorities, assessing urgency, and effectively communicating with various stakeholders.
• • Furthermore, the role requires the preparation of detailed meeting agendas, accurate and concise note-taking during executive sessions, and diligent follow-up on all assigned action items to ensure timely completion. The Executive Assistant will serve as a primary point of contact, fostering clear and effective communication channels between the founders and a diverse range of internal teams, external partners, investors, and other key stakeholders. Building and maintaining strong relationships with these individuals will be crucial for the smooth functioning of the executive office.
• • This position also involves providing comprehensive support for a variety of special projects, conducting in-depth research on diverse topics, and handling sensitive and confidential tasks with the utmost discretion and professionalism. The ability to adapt to changing priorities, manage multiple tasks simultaneously without compromising quality, and maintain a high level of accuracy under pressure will be essential for success in this role. The Executive Assistant will play a vital role in enabling our founders to focus on strategic initiatives and company growth by expertly managing their administrative and logistical needs.
• • We are looking for an individual who thrives in a startup culture, embraces challenges, and is eager to contribute to the success of a groundbreaking AI company. If you are a self-starter with a passion for organization and a commitment to excellence, we encourage you to apply and become an integral part of the HappyRobot AI Inc. team.