Executive Assistant to the CEO

📋 Description

• • HappyRobot AI Inc. is at the forefront of revolutionizing enterprise operations through AI workforces. We are building the essential infrastructure that enables businesses to construct and manage autonomous AI agents capable of making decisions, executing tasks, and running complex operations across voice, email, and various enterprise systems. Our journey began at Y Combinator (S23), and with significant backing from prominent investors like a16z and Base10, having raised over $60 million, we are empowering global enterprises with cutting-edge AI solutions. Our platform has been rigorously tested and proven in the most demanding environments where AI performance has tangible and critical consequences. Initially focusing on logistics, we developed our proprietary voice stack, models, and orchestration layer from the ground up. Now, we are extending this robust infrastructure to every enterprise that drives the real economy. We invite you to explore our vision further by reading our manifesto.
• • We are seeking a highly organized, proactive, and exceptionally resourceful Executive Assistant to provide comprehensive support to our founders and ensure the seamless operation of our executive functions. This role presents a unique and exciting opportunity to collaborate directly with the company's leadership team within a dynamic, fast-paced, and rapidly growing startup environment. The ideal candidate will be a master of organization, a proactive problem-solver, and a trusted partner to our founders, enabling them to focus on strategic initiatives and company growth.
• • Key responsibilities will encompass the meticulous management of the founders' calendars, including scheduling complex meetings, coordinating appointments across multiple time zones, and arranging all aspects of business travel, both domestic and international. This involves anticipating conflicts, optimizing schedules, and ensuring efficient time utilization. You will be the gatekeeper for incoming requests, expertly prioritizing and filtering them to ensure the founders' attention is directed towards the most critical matters.
• • A significant part of this role involves preparing comprehensive meeting agendas, diligently taking accurate minutes during discussions, and ensuring timely follow-up on all assigned action items. This requires a keen understanding of meeting objectives and the ability to translate discussions into actionable tasks. You will serve as a crucial liaison, acting as a primary point of contact between the founders and a diverse range of internal teams and external stakeholders, including investors, partners, and clients. Maintaining clear, concise, and professional communication will be paramount.
• • Furthermore, you will provide essential support on a variety of special projects, which may include conducting in-depth research, compiling reports, and assisting with confidential administrative tasks. This requires a high degree of adaptability, discretion, and the ability to quickly grasp new concepts and requirements. Your proactive nature will be vital in identifying potential issues before they arise and developing effective solutions, thereby minimizing disruptions and maximizing productivity.
• • The Executive Assistant will play an integral role in maintaining the operational efficiency of the executive office, contributing to the overall success of HappyRobot AI Inc. by ensuring that the founders' time and energy are focused on strategic leadership and growth. This position demands a high level of professionalism, confidentiality, and a commitment to excellence in all aspects of the role. You will be instrumental in fostering a smooth and productive working environment for the leadership team, directly impacting the company's ability to execute its ambitious goals in the rapidly evolving AI landscape.