Executive Assistant to the CEO

📋 Description

• • HappyRobot AI Inc. is at the forefront of revolutionizing enterprise operations through advanced AI workforces. We empower businesses to build and orchestrate AI teams that go beyond mere communication, enabling them to make critical decisions, execute actions, and manage operations autonomously across various channels including voice, email, and existing enterprise systems. Our innovative platform, a product of Y Combinator's S23 batch and fortified by significant backing from a16z and Base10 with over $60 million in funding, is currently powering essential operations for leading global enterprises. We pride ourselves on a battle-tested infrastructure, initially developed for the demanding logistics sector, which includes our proprietary voice stack, sophisticated models, and a robust orchestration layer. Now, we are extending this powerful infrastructure to every enterprise that drives the real economy. We invite you to explore our vision further by reading our manifesto at https://www.happyrobot.ai/blog/manifesto.
• • We are seeking a highly organized, proactive, and exceptionally resourceful Executive Assistant to provide critical support to our founders and ensure the seamless operation of our executive functions. This role presents a unique and exciting opportunity to work directly alongside the company's leadership team within a dynamic, fast-paced, and high-growth startup environment. The ideal candidate will be instrumental in managing the day-to-day administrative needs of our founders, allowing them to focus on strategic initiatives and company growth.
• • Your core responsibilities will encompass the meticulous management of the founders' calendars, including scheduling complex meetings, appointments, and coordinating all aspects of business travel, both domestic and international. This involves navigating multiple time zones and ensuring optimal scheduling to maximize productivity and minimize conflicts.
• • You will be the gatekeeper for incoming requests, adeptly prioritizing and filtering them to ensure the founders' time is allocated to the most critical and impactful activities. This requires a keen understanding of business priorities and the ability to make informed judgments.
• • A key part of your role will involve preparing comprehensive meeting agendas in advance, diligently taking accurate notes during discussions, and ensuring timely follow-up on all assigned action items. This ensures accountability and efficient progress on key initiatives.
• • You will serve as a primary point of contact, acting as a crucial liaison between the founders and a diverse range of internal teams, external partners, clients, and investors. This requires excellent interpersonal skills and the ability to represent the founders and the company professionally.
• • Furthermore, you will provide essential support on a variety of special projects, conduct necessary research, and handle sensitive and confidential tasks with the utmost discretion and professionalism. This may include assisting with presentations, event planning, or other ad-hoc administrative duties that contribute to the smooth functioning of the executive office.
• • The ideal candidate will possess a proven track record of at least 3-5 years in supporting C-suite executives, demonstrating a deep understanding of the demands and nuances of executive-level administrative support. You must have demonstrable experience in managing complex, high-volume calendars across multiple time zones, showcasing an ability to anticipate needs and proactively resolve scheduling conflicts.
• • Exceptional organizational skills and an unwavering attention to detail are paramount. You should be adept at juggling multiple competing priorities seamlessly, ensuring that no task is overlooked and that deadlines are consistently met. Your ability to maintain order and efficiency in a high-pressure environment will be key to your success.
• • Strong communication skills, both written and verbal, are essential. You must be able to communicate clearly, concisely, and professionally with individuals at all levels, both internally and externally. A proactive approach to anticipating needs and ensuring smooth operations is highly valued.
• • Above all, you will handle all matters with the highest degree of discretion and professionalism, understanding the sensitive nature of executive communications and company information. Your ability to maintain confidentiality is non-negotiable.
• • We are looking for someone who is inherently proactive and resourceful, someone who doesn't just identify problems but actively seeks out and implements effective solutions before they escalate. This forward-thinking mindset is crucial for supporting a rapidly evolving startup.
• • Joining HappyRobot means becoming part of a high-growth AI startup that is rapidly expanding and backed by industry-leading investors such as a16z, Y Combinator, and Base10. You will experience a culture that fosters ownership and autonomy, empowering you to take full responsibility for projects and deliver results quickly. We offer top-tier compensation, including a competitive salary and significant equity in a high-growth company, and the opportunity to collaborate with a world-class team of engineers and builders.