Executive Assistant to the Co-Founders

Sailor Health Inc.

Job Overview

Location

New York City (Soho)

Job Type

Full-time

Full Job Description

📋 Description

• We are a remote but tight-knit team who cares deeply about each other and our mission. Join us on our mission to redefine the golden years, enabling older adults across the nation to live happier, healthier, and more fulfilling lives.
• This is our first EA hire, and it goes beyond pure calendar management. You'll be the operational backbone of the founding team – owning scheduling and logistics, running our NYC office, supporting new hires with HR and onboarding workflows, and making sure nothing falls through the cracks as we scale.
• You'll be the person who makes everything work at a fast-growing digital health company.
• You'll support people operations workflows, including onboarding new hires, managing employee records, coordinating benefits enrollment, and tracking compliance items.
• You'll own both founders' calendars, scheduling, and travel logistics.
• You'll coordinate team events and culture-building activities that keep our crew happy and connected.
• You'll own operational workflows in the founders' office end-to-end.
• You'll manage day-to-day office operations of our NYC office, including supplies, vendor relationships, meal coordination, and maintaining a productive workspace.
• You'll support the co-founders in preparing materials for internal and external meetings.
• You'll serve as a key point of contact for the team, triaging requests and communications to the founders and ensuring timely follow-through.
• You'll handle ad hoc projects and research that support the founders across strategy, operations, and company-building.

🎯 Requirements

• You're exceptionally organized with a service-oriented mindset – you take genuine pride in making the people around you more effective.
• You have impeccable attention to detail and follow-through, and you never let a ball drop.
• You're proactive by nature – you anticipate needs and solve problems before they surface, rather than waiting to be asked.
• You respond quickly, communicate clearly, and maintain composure when priorities shift.
• You understand the weight of confidentiality.
• You're a fast learner who's genuinely excited to go deep on new domains – whether that's HR compliance protocols, expense management systems, or new operational workflows.

🏖️ Benefits

• Competitive salary
• Comprehensive benefits, including medical, dental & vision insurance
• Flexible PTO and sick days
• Lunch and dinner in our beautiful Soho office covered by Sailor
• Team building events
• Friendliest and most dynamic team culture
• One Medical Membership for US employees, HSA, Talkspace, HealthAdvocate, Teledoc Health

Skills & Technologies

Remote

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Sailor Health Inc.

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About Sailor Health Inc.

Sailor Health provides digital behavioral-health solutions for maritime fleets, combining 24/7 teletherapy access, self-guided programs, and data analytics to improve seafarer mental health. The platform integrates wearable and shipboard data to detect distress early, offers multilingual counseling, and delivers aggregated insights to ship operators to reduce turnover, accidents, and insurance claims.

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