This job has expired
This position was posted on September 19, 2025 and is likely no longer accepting applications. We've kept it here for historical reference. Check out the similar jobs below!
Executive Virtual Assistant (Accounting, Travel Admin Support)
Job Overview
Location
South Africa
Job Type
Full-time
Category
Software Engineering
Date Posted
September 19, 2025
Full Job Description
đź“‹ Description
- • **Be the strategic right-hand to a globe-trotting software consultant.** In this part-time, fully-remote role you will own the intersection of business operations and personal life for one high-impact client, ensuring nothing falls through the cracks while they focus on scaling their software practice.
- • **Own the numbers without being a CPA.** You will run monthly payroll and health-insurance processes end-to-end—either by liaising with existing providers or by researching and onboarding new ones when coverage or cost needs to change. Accuracy and confidentiality are non-negotiable; you will keep immaculate records in QuickBooks and Google Sheets so the consultant can see cash-flow health at a glance.
- • **Turn financial chaos into clarity.** Each month you will download, reconcile, and consolidate bank and credit-card statements into concise P&L snapshots. You will flag unusual expenses, categorize receipts, and prepare tidy packages for the external accountant at tax time. Light bookkeeping is the goal—deep accounting expertise is not required, but precision and curiosity are.
- • **Design travel experiences that run like clockwork.** From multi-city Asia-Pacific business trips to spontaneous weekend getaways, you will research flights, hotels, ground transport, and visa requirements. You will secure embassy appointments, build color-coded itineraries, and preload offline maps so the consultant steps off the plane with everything in hand. When plans change at 2 a.m. (and they will), you re-route calmly and cost-effectively.
- • **Guard the calendar like a fortress.** You will maintain a single source of truth in Google Calendar, blocking focus time, inserting travel buffers, and ensuring no double-bookings slip through. You will pre-emptively decline or reschedule low-priority meetings and send daily agenda briefings so the consultant starts every morning knowing exactly what matters.
- • **Tame the paper trail.** Digital and physical documents—contracts, insurance policies, boarding passes, medical records—will be scanned, labeled, and stored in a secure, searchable cloud drive. You will create simple SOPs so the consultant can retrieve anything in under 30 seconds.
- • **Source and manage world-class vendors.** Whether the client needs a new US-based payroll provider, a Colombian travel-insurance broker, or a last-minute notary in Manila, you will research three qualified options, compare pricing and reviews, and present a recommendation memo. Once approved, you will onboard the vendor and monitor performance.
- • **Communicate like a diplomat.** You will triage email, draft polished replies, and escalate only what truly needs the consultant’s eyes. Slack, WhatsApp, and Google Workspace are your daily tools; you will respond within agreed SLAs and keep a calm, friendly tone—even when juggling three time zones.
- • **Work autonomously, deliver consistently.** You will set your own schedule within a 20-hour-per-week envelope, track tasks in a shared Trello board, and provide a concise Friday wrap-up so the consultant never has to chase status. You are the kind of person who finishes what you start and proactively flags risks before they become fires.
- • **Grow with a company that rewards loyalty.** Assist World Technologies has been 100 % remote since day one. Your success in this role can evolve into additional client portfolios, higher hourly rates, and leadership opportunities within our VA community.
🎯 Requirements
- • 3–5 years of proven experience as an Executive Assistant, Virtual Assistant, or Operations Coordinator supporting C-level or entrepreneurial clients
- • Demonstrated proficiency in Excel / Google Sheets (pivot tables, v-lookups, conditional formatting) and willingness to become power-user-level in QuickBooks Online
- • Track record of independently planning and booking complex international travel, including visa coordination and multi-leg itineraries
- • Exceptional written and spoken English; able to draft concise, professional emails and reports without supervision
- • Highly organized, detail-obsessed, and self-managing—thrives in a remote, low-structure environment and meets deadlines without reminders
🏖️ Benefits
- • 100 % remote, part-time flexibility—work from anywhere in South Africa, Argentina, Colombia, or the Philippines with no invasive time-tracking software
- • Competitive monthly compensation of USD 500–700 plus performance bonuses: USD 50 birthday bonus, USD 200 testimonial bonus, and USD 300 tenure bonus every six months
- • Entry into a monthly USD 500 raffle for all active team members
- • Long-term stability and growth within a remote-first company that values autonomy, results, and work-life balance
Skills & Technologies
Remote
About Assist World Technologies Private Limited
Assist World Technologies Private Limited is an India-based software development and IT services company founded in 2010. It provides custom web and mobile application development, cloud solutions, enterprise software integration, and digital transformation consulting to mid-market and enterprise clients worldwide. The company focuses on open-source technologies, agile delivery, and dedicated offshore development teams, serving industries such as finance, healthcare, retail, and logistics from offices in Noida and delivery centers across India.
