Junior Accounts Payable & Finance Operations Specialist (Full Remote - Germany)

📋 Description

• • EverAI is at the forefront of innovation, rapidly expanding the boundaries of AI companionship and creating entirely new categories within the technology landscape. With a user base that has surged to 40 million within two years and ambitious plans to reach 100 million and beyond, we are a dynamic and fast-growing company. Our flagship product, the world's largest AI girlfriend/boyfriend platform, is redefining human connection with AI, underpinned by our proprietary moderation system, EverGuard, which ensures all our developments are safe, ethical, and human-centric.
• • As a Junior Accounts Payable & Finance Operations Specialist, you will play a crucial role in supporting our Finance team by meticulously managing supplier invoices, ensuring the accuracy and timeliness of payments, and contributing to the overall integrity of our financial operations. This position offers a unique opportunity to work closely with our experienced Financial Controller, Nikolett, and our CFO, Maruša, gaining invaluable exposure to the financial intricacies of a rapidly scaling tech company.
• • Your primary responsibility will be the end-to-end management of Accounts Payable (AP) operations. This includes the diligent collection, verification, and processing of all incoming supplier invoices. You will be tasked with renaming, organizing, and uploading these documents into our accounting system, ensuring that each invoice is complete with all necessary supporting documentation for accurate posting by the accountant.
• • A significant part of your role will involve monitoring our automated bank feeds. You will be responsible for identifying any missing receipts or unmatched items, proactively following up with internal teams to secure the required invoices or supporting documentation. This vigilance is key to maintaining accurate financial records and facilitating smooth payment processes.
• • You will also be instrumental in preparing payment batches. This involves gathering all approved invoices and necessary documentation, compiling them into organized batches for review and final approval by the CFO. Your attention to detail in this process is critical for ensuring timely and accurate disbursement of funds.
• • Furthermore, you will contribute to the reconciliation and control functions within the AP department. This includes ensuring that accounts payable balances are accurately reconciled within the accounting system. You will be expected to highlight any discrepancies identified during this process and diligently follow up to ensure their prompt resolution. Your assistance with month-end AP checks will also be a vital part of maintaining financial accuracy.
• • In addition to AP duties, you will act as a key operational contact for bank compliance and documentation requests. This involves liaising with banking institutions and internal stakeholders to provide necessary information, ensuring we meet all regulatory and compliance requirements. You will also support timely responses to Know Your Customer (KYC) and Anti-Money Laundering (AML) queries, as well as other bank-related inquiries, demonstrating your ability to handle sensitive financial information with discretion and accuracy.
• • This role requires a highly organized and detail-oriented individual with a proven track record in accounts payable or finance operations. Experience with various accounting systems such as Xero, QuickBooks, NetSuite, or SAP is essential, as is comfort in navigating online banking portals and payment tools. Exposure to multi-entity or multi-currency operations would be a significant advantage, reflecting the global nature of our business.
• • Beyond technical skills, you will bring strong communication and collaborative abilities, with perfect fluency in English. We are looking for a goal-oriented individual with a strong sense of ownership and commitment, embodying a 'doer' mindset that balances execution, planning, and strategy in a fast-paced environment. Humility, a willingness to learn, and openness to feedback are highly valued. You should be self-motivated, capable of working independently with a strong sense of structure and accountability. Experience operating effectively in fast-growing startup environments is highly desirable. Finally, given the nature of our industry, comfort working within an industry involving uncensored models and content is a requirement.
• • Joining EverAI means becoming part of a team that is not only experiencing exponential growth but is also a leader in category-creating innovation. You will work with a proven leadership team that has a history of scaling and exiting successful ventures, now focused on reshaping AI companionship. As part of our elite remote team, you will contribute to a culture of ownership, velocity, and radical creativity, all while upholding our ethical core principles through responsible AI development at scale.