Junior Accounts Payable & Finance Operations Specialist (Full Remote - Spain)

📋 Description

• • EverAI is at the forefront of innovation, rapidly expanding its reach with 40 million users in just two years and setting ambitious goals to reach 100 million and then 500 million users. We are a dynamic and fast-growing AI company, recognized among the Top 15 largest and fastest-growing AI companies globally. Our mission is to redefine human connection through AI, creating entirely new product categories. Our flagship product, the world's largest AI girlfriend/boyfriend platform, is built upon our proprietary moderation system, EverGuard, which ensures all our developments are safe, ethical, and prioritize human well-being.
• • As a Junior Accounts Payable & Finance Operations Specialist, you will play a crucial role in supporting our Finance team, working closely with our Financial Controller and CFO. This position demands a high level of discipline, meticulous attention to detail, and a proactive approach to managing financial operations. You will be instrumental in ensuring the smooth and efficient processing of supplier invoices, timely execution of payments, accurate account reconciliations, and the overall maintenance of clean and organized financial records. This is an opportunity to contribute significantly to a rapidly scaling, category-defining company.
• • Your core responsibilities will encompass the entire Accounts Payable lifecycle. This includes the diligent collection, verification, and processing of all incoming supplier invoices. You will be responsible for accurately renaming, organizing, and uploading these documents into our accounting system, ensuring that all necessary documentation is complete and readily available for posting by the accountant. This systematic approach is vital for maintaining audit trails and financial integrity.
• • In the realm of Bank & Payment Activities, you will actively monitor our automated bank feeds, promptly identifying any missing receipts or unmatched transactions. A key part of your role will involve proactive follow-up with internal teams to secure any outstanding invoices or supporting documentation required for accurate financial recording. Furthermore, you will meticulously prepare payment batches for review and approval by the CFO, ensuring that all payments are processed accurately and on time.
• • Reconciliation and Controls are central to this role. You will be tasked with ensuring that our accounts payable balances are consistently and correctly reconciled within the accounting system. Any discrepancies identified will need to be highlighted and actively followed up on for prompt resolution. You will also provide essential assistance with month-end AP checks, contributing to the closing process and ensuring financial accuracy.
• • Beyond day-to-day operations, you will act as a key operational contact for bank compliance and documentation requests. This involves supporting timely and accurate responses to Know Your Customer (KYC) and Anti-Money Laundering (AML) queries, as well as other bank-related inquiries, ensuring EverAI remains compliant with all regulatory requirements.
• • The ideal candidate will possess 2-4+ years of experience in accounts payable, finance operations, or a closely related field. Strong organizational skills and an extremely detail-oriented mindset are paramount. Proficiency with accounting systems such as Xero, QuickBooks, NetSuite, or SAP is expected, as is comfort in navigating online banking portals and payment tools. Prior exposure to multi-entity or multi-currency operations would be a significant advantage.
• • We are seeking individuals who are perfectly fluent in English, possessing strong communication and collaborative skills essential for working within a remote, global team. A goal-oriented approach, coupled with a strong sense of ownership and commitment, is vital. We value a 'doer' mindset, where individuals can effectively balance execution, planning, and strategic thinking in a fast-paced environment. Humility, a willingness to learn, and openness to feedback are highly encouraged. The ability to be self-motivated, work independently with strong structure and accountability, is key to success in our remote setting. Experience operating effectively in fast-growing startup environments is highly desirable. Finally, comfort working within an industry that may involve uncensored models and content is a requirement for this role.
• • Joining EverAI means becoming part of a company experiencing exponential growth, driven by a proven leadership team with a track record of scaling and exiting multiple businesses. You'll contribute to category-creating innovation, have a global impact, and be part of an elite, fully remote team that fosters a culture of ownership, velocity, and radical creativity. Our ethical core, powered by EverGuard, ensures responsible AI development. We offer a competitive contract structure, the flexibility of working from anywhere, generous paid time off, and opportunities for connection through annual gatherings and co-working space support. We invest in your well-being with health and wellness support, including access to psychologists, and provide resources for professional growth through a dedicated learning budget and access to premium AI tools. A company laptop and monitor budget are also provided to ensure you have the best setup for success.