Office Administrator - 095

Pear Tree

Job Overview

Location

Remote

Job Type

Full-time

Full Job Description

📋 Description

• As an Office Administrator at D2B1, you will be an integral part of our civil construction company based in Auckland, playing a crucial role in ensuring the seamless and efficient operation of our administrative functions. Reporting directly to the Admin Lead, this hands-on position demands a proactive and organised individual who can expertly manage a diverse range of tasks to support our growing team.
• Your primary responsibility will be to provide comprehensive general office administration, acting as a central point of contact for internal queries and ensuring that the day-to-day operations run like clockwork. This involves managing incoming and outgoing communications, maintaining an organised and tidy office environment (even in a remote setting), and generally supporting the Admin Lead in all administrative endeavours.
• A significant part of your role will involve meticulous document preparation and formatting. You will be expected to create, edit, and finalise various documents, including correspondence, reports, and internal memos, using Microsoft Word with a high degree of accuracy and professionalism. Attention to detail in ensuring all documentation adheres to company standards and is presented clearly and concisely will be paramount.
• Spreadsheet management and basic reporting in Microsoft Excel will be a core component of your daily activities. You will be responsible for creating, updating, and maintaining various spreadsheets, trackers, and databases. This includes managing project-related data, tracking key performance indicators, and assisting with the generation of basic reports that provide valuable insights into operational performance. Proficiency in Excel functions and data organisation is key to success in this area.
• Maintaining accurate and organised filing systems, both physical and digital, is essential. You will be responsible for the systematic organisation of job documentation, supplier records, and other critical company information. Ensuring that all records are up-to-date, easily accessible, and compliant with company policies will be a vital contribution to the overall efficiency of the business.
• You will provide crucial support for our invoicing and purchase order processes. This includes assisting with the preparation of invoices, processing purchase orders, and managing associated supplier documentation. Accuracy and timeliness in these financial administrative tasks are critical to maintaining strong relationships with our suppliers and ensuring smooth project financial management.
• A key aspect of your role will be to assist with the onboarding of new employees. This involves preparing onboarding packs, managing necessary forms and documentation, and guiding new team members through initial administrative procedures. Your contribution here will help ensure a positive and efficient start for our new colleagues.
• You will also be involved in supporting various internal administrative procedures, ensuring that all processes are followed correctly and efficiently. This might include assisting with HR-related paperwork, coordinating internal meetings, or managing office supplies.
• A significant opportunity within this role is to proactively identify and implement process improvements. We encourage you to think critically about our current administrative workflows and suggest innovative solutions to enhance efficiency, reduce costs, and improve overall productivity. Your initiative in streamlining processes will be highly valued and directly contribute to the company's success.
• This position requires a self-starter with the ability to work independently and manage their time effectively in a remote setting. You will need to be adaptable and comfortable working within a small, fast-paced team environment where collaboration and clear communication are essential. Your ability to anticipate needs and take ownership of tasks will be highly regarded.
• Ultimately, you will be the backbone of our administrative operations, ensuring that all support functions are executed flawlessly, allowing the rest of the team to focus on their core responsibilities and driving the success of our civil construction projects.

🎯 Requirements

• Proven experience as an Office Administrator or in a similar administrative role, preferably within the civil construction industry.
• Strong proficiency in Microsoft Office Suite, particularly Word for document creation and Excel for data management and basic reporting.
• Excellent organisational and time-management skills with a keen eye for detail and the ability to multitask effectively.
• Strong written and verbal communication skills, with the ability to interact professionally with internal teams and external stakeholders.

🏖️ Benefits

• Competitive monthly salary of PHP69,000.
• Opportunity to work remotely, offering flexibility and work-life balance.
• Be part of a dynamic and growing civil construction company in Auckland.
• Potential for professional development and process improvement initiatives.

Skills & Technologies

Remote

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Pear Tree

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About Pear Tree

Pear Tree empowers businesses to directly hire skilled offshore talent from the Philippines, bypassing agency markups to achieve significant cost savings of up to 80%. They specialize in connecting companies with professionals in roles ranging from mortgage assistants and loan processors to full-stack developers and marketers. Pear Tree streamlines the entire hiring process, from sourcing and vetting to onboarding and ongoing support, ensuring quality and retention with a 6-month replacement guarantee. Having already helped over 750 companies find top talent, Pear Tree offers a transparent, efficient, and cost-effective solution for building remote teams.

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