People Operations Specialist

📋 Description

• • Prepare and manage HR documentation including employment letters, confirmations, extensions, transfers, and other standard HR records.
• • Maintain accurate employee records across HRIS and internal tracking systems, ensuring all updates are completed on time.
• • Support onboarding execution by preparing documentation, coordinating system access, and ensuring Day 1 readiness with relevant teams.
• • Track attendance, leave, and timesheet records, flagging discrepancies and supporting payroll-related reporting.
• • Support benefits administration including insurance enrolment, updates, and claims coordination.
• • Assist with offboarding execution, including clearance processes, system access removal, asset return tracking, and final documentation.
• • Support HR data audits and compliance checks to ensure accuracy and consistency.
• • Ensure timely and reliable execution of core HR operations across the entire employee lifecycle.
• • Work with precision and consistency in a fast-paced environment to uphold data integrity and process reliability.
• • Collaborate with internal teams to coordinate system access, asset management, and documentation handoffs during onboarding and offboarding.
• • Handle sensitive employee information with discretion and adherence to confidentiality standards.
• • Identify and resolve discrepancies in attendance, leave, and timesheet records to support accurate payroll processing.
• • Stay updated on HR documentation workflows and ensure all processes align with company policies and regulatory requirements.
• • Contribute to continuous improvement of HR operations by identifying inefficiencies and recommending process enhancements.
• • Serve as a point of contact for employees regarding HR documentation, benefits, and administrative inquiries.
• • Maintain organized digital and physical HR files to ensure quick retrieval and audit readiness.
• • Work closely with payroll and finance teams to provide accurate and timely HR data for compensation processing.
• • Ensure all HR systems are updated in real-time to reflect employee status changes, including promotions, transfers, and terminations.
• • Follow company protocols for data security and privacy in handling employee records.
• • Support HR initiatives by providing accurate data and documentation for reporting and compliance purposes.