Procure-to-Pay Specialist (m/f/d)

SoSafe GmbH

Job Overview

Location

Germany Remote

Job Type

Full-time

Full Job Description

📋 Description

• Own and manage the end-to-end procure-to-pay (P2P) lifecycle, including creation, review, and approval of purchase requisitions and purchase orders, ensuring accuracy, policy compliance, and timely execution across all business units.
• Support and monitor supplier onboarding by coordinating with Legal, Security, and IT teams to complete due diligence and ensure compliance with procurement workflows.
• Manage the contract signature process, including finalizing and distributing contracts as required, and maintain accurate records of all contracts and supplier agreements.
• Maintain and update supplier records, master data, and system configurations within Spendesk Procurement to ensure data integrity and operational efficiency.
• Review and match supplier invoices against purchase orders in close collaboration with the Accounts Payable team to ensure payment accuracy and timely settlement.
• Provide direct stakeholder support throughout the PR-to-PO workflow, ensuring timely processing of purchase requisitions, purchase orders, and goods receipts across departments.
• Assist internal stakeholders with placing equipment orders through preferred catalogue suppliers to ensure timely delivery aligned with business needs.
• Prepare spend analysis reports and monitor supplier performance metrics to support strategic procurement decisions and cost optimization efforts.
• Utilize Jira or a similar ticketing system to manage, track, and prioritize cross-functional procurement requests and operational tasks.
• Ensure adherence to procurement policies and procedures across all categories, including hardware, software, marketing, and professional services.
• Contribute to the continuous improvement of procurement processes and systems by identifying inefficiencies and proposing data-driven solutions.
• Leverage AI-driven tools to automate repetitive tasks, enhance stakeholder support, and drive operational excellence in a fast-paced SaaS environment.
• Maintain strong communication with cross-functional teams including Finance, Legal, Security, and IT to ensure seamless procurement operations.
• Demonstrate a structured, process-oriented approach with high reliability in managing documentation, data, and deadlines.
• Communicate clearly and effectively in English, both written and verbal, to support internal stakeholders and external suppliers.

🎯 Requirements

• 2+ years of experience in a P2P or procurement operations role with a solid understanding of accounts payable
• Hands-on experience with a procurement platform or ERP system (Spendesk experience is a plus)
• Experience using Jira or a similar ticketing system to manage cross-functional requests
• Experience working across multiple procurement categories including hardware, software, marketing, and professional services
• Solid understanding of the full procure-to-pay cycle
• Strong attention to detail and proficiency in managing data and documentation

🏖️ Benefits

• Flexible hours and 33 vacation days
• Access to Open Up and corporate discounts for wellbeing and financial support
• Virtual events, collaborative team activities, and opportunities for local meet-ups
• Tech equipment provided
• Referral bonuses
• Dog-friendly HQ

Skills & Technologies

Remote

Degree Required

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SoSafe GmbH

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About SoSafe GmbH

SoSafe GmbH is a German cybersecurity company founded in 2018 that provides a SaaS platform focused on human-centric security awareness training and phishing simulations. Headquartered in Cologne with offices across Europe, it delivers multilingual e-learning content, behavior analytics, and incident response tools to help organizations reduce human error-related breaches and meet compliance mandates.

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