Procurement & AP Specialist

📋 Description

• • Join Salsify, a trailblazing leader in the e-commerce infrastructure space, as we embark on an ambitious growth trajectory from $100M to $500M. Since our inception in 2012, Salsify has been at the forefront of empowering brand manufacturers, distributors, and retailers across more than 80 countries to achieve unparalleled success on the digital shelf. As the undisputed global market leader, our innovative products are meticulously designed to be shopper-centric, frictionless, and to create truly memorable commerce experiences. We equip our clients with a significant competitive edge by delivering solutions that enhance brand trust, amplify product differentiation and assortments, drive conversion rates, improve profit margins, and accelerate time-to-market. Our impressive client roster includes industry giants like Mars, L'Oreal, Coca-Cola, Bosch, and GSK, alongside prominent retailers and distributors such as E.Leclerc, Carrefour, Metro, and Intermarché, all of whom rely on Salsify daily to stand out in the digital marketplace.
• • At Salsify, we are deeply committed to fostering an equitable, diverse, and inclusive company culture. Our strength lies in our unity across different countries, levels, tenures, and a wide spectrum of diversity dimensions. We recognize that while work is a significant part of our lives, a truly inclusive culture embraces the full authenticity of every individual who contributes to our success.
• • About the Opportunity:
• • This Procurement & Accounts Payable Specialist role is pivotal in supporting the entire procure-to-pay (P2P) lifecycle. You will be instrumental in ensuring the accurate onboarding of vendors, the efficient and precise processing of invoices, and strict adherence to all procurement and finance policies. This position demands close collaboration with internal stakeholders across various departments and external vendors to facilitate daily operations, contribute to critical month-end close activities, and drive continuous process improvement initiatives.
• • How You'll Make an Impact:
• • Procurement & Vendor Management:
• • Spearhead the vendor onboarding process, meticulously collecting, reviewing, and setting up all necessary documentation to ensure compliance and accuracy.
• • Conduct thorough reviews of purchase requisitions, verifying their accuracy, completeness, and alignment with established company policies and procedures.
• • Actively participate in contract review processes, assist with negotiations, and coordinate effectively with procurement and legal teams to secure favorable terms and ensure compliance.
• • Maintain the integrity and accuracy of vendor master data, serving as the primary point of contact for vendor inquiries and resolving any issues promptly.
• • Accounts Payable Operations:
• • Process invoices with exceptional accuracy and timeliness, ensuring all data is correctly entered and validated.
• • Perform meticulous three-way matching of invoices to purchase orders and receiving documentation, where applicable, to prevent errors and fraud.
• • Review employee expense reports diligently, ensuring compliance with company travel and expense policies.
• • Generate and process payment batches according to established payment schedules, ensuring vendors are paid on time.
• • Proactively investigate and resolve any discrepancies or issues related to invoices, payments, or vendor accounts.
• • Conduct regular vendor statement reconciliations, identifying and resolving any variances to maintain accurate financial records.
• • Process Documentation, Training & Continuous Improvement:
• • Develop and maintain comprehensive documentation for all procurement and accounts payable processes, ensuring clarity and accessibility for all team members.
• • Contribute to the training of internal users on procurement, expense reporting, and accounts payable workflows, promoting best practices and system utilization.
• • Identify opportunities for process improvements, recommending and implementing solutions to enhance efficiency, minimize errors, and strengthen compliance.
• • Collaborate closely with cross-functional stakeholders to streamline the P2P process and embed industry best practices throughout the organization.
• • Month-End & Financial Support:
• • Provide essential support for month-end close activities specifically related to procurement and accounts payable functions.
• • Prepare accurate reconciliations, financial schedules, and supporting documentation as required for financial reporting and audits.
• • Assist internal and external auditors by providing necessary documentation and explanations related to procurement and AP processes.
• • This role offers a unique opportunity to be a key player in a rapidly growing company, contributing directly to the efficiency and integrity of our financial operations. You will gain exposure to a wide range of procurement and AP functions, working with a dynamic team in a supportive and innovative environment.