Producer & Project Manager

📋 Description

• • The Producer & Project Manager is the operational backbone of Solace's in-house video team, partnering closely with editors, creatives, marketers, and stakeholders to bring compelling stories to life.
• • This role spans both production and post-production, ensuring projects move smoothly from concept through final delivery.
• • You'll lead shoot logistics, coordinate crews and vendors, manage budgets and schedules, and drive the post-production process - keeping teams aligned, communication clear, and projects on track.
• • You're a producer who understands the creative process, knows how to create the structure that allows editors, directors, and creatives to do their best work while maintaining a high bar for quality, organization, and execution.
• • This is a highly collaborative role within the Creative organization, partnering closely with Marketing and other cross-functional teams to produce work that reflects the Solace brand and delivers meaningful business impact.
• • Solace is a fully remote company, and this role is remote with regular travel, including production shoots across the country, company offsites, and occasional working sessions at our Redwood City office.
• • Co-own shoot production end to end: scheduling, location logistics, crew and vendor booking, gear coordination, call sheets, and day-of production management
• • Produce a mix of Bay Area shoots and travel productions in markets like Miami, San Diego, and other locations nationwide
• • Build and manage production budgets, track spend, and handle vendor payments and reconciliation
• • Source and manage relationships with freelance crew, rental houses, studios, and other vendors across multiple markets
• • Coordinate vendors for company offsites and events, including stage visuals, A/V production, and event photography
• • Coordinate with interview subjects - often patients, caregivers, and advocates - with care, discretion, and professionalism
• • Serve as the connective tissue between the video team and internal stakeholders, managing project intake, expectations, and communication across marketing and other departments
• • Help manage schedules and workloads across a post team of two senior editors and an assistant editor
• • Run feedback rounds: consolidating stakeholder notes, translating them into clear, actionable direction for editors, and keeping revisions on schedule
• • Own quality control on every cut that goes out for review - versioning, delivery specs, and detail-level accuracy are non-negotiable
• • Track projects and requests in Linear, keeping status visible and dependencies clear
• • 7+ years of experience producing video, with meaningful time spent in both field production and post-production coordination
• • A track record of independently running shoots of varying scale, including travel productions
• • Experience building and managing budgets, negotiating with vendors, and handling payments
• • Strong organizational instincts - you build systems, not just to-do lists
• • Excellent stakeholder communication; you can push back diplomatically and keep projects moving
• • Fluency in post workflows (review platforms, versioning, delivery specs); you don't need to edit, but you need to speak the language
• • Emotional intelligence and discretion - our subjects often share personal health stories, and we treat that trust seriously
• • Experience in healthcare, documentary, or brand storytelling
• • Corporate event or live production experience (stage visuals, A/V, event photography)
• • Familiarity with Premiere Pro-based pipelines
• • Existing crew and vendor networks in the Bay Area, Southern California, or other major markets
• • Experience with Linear or similar project management tools
• • We are a team of ambitious individuals who are passionate about putting healthcare back into the hands of patients.
• • At Solace, you'll have a steep learning curve and an unparalleled opportunity to help shape one of the fastest-growing healthcare startups in the U.S.
• • Applicants must be based in the United States.