Remote - Accounts Payable (AP) Coordinator - Marketing and Advertising (Brazil)

📋 Description

• • Process a high volume of vendor invoices and payments across multiple entities and locations, ensuring strict adherence to company financial policies and procedures.
• • Code invoices accurately to the correct general ledger accounts, maintaining precision in financial categorization and compliance with accounting standards.
• • Perform regular reconciliations of vendor account statements, identifying, researching, and resolving discrepancies to ensure the integrity of financial records.
• • Communicate directly with vendors, external agencies, and internal teams to clarify billing issues, resolve payment discrepancies, and respond to inquiries in a timely and professional manner.
• • Support month-end and year-end financial close activities by preparing, generating, and distributing accurate billing and payment reports to internal stakeholders.
• • Maintain detailed and organized financial documentation for audit readiness and internal compliance purposes.
• • Utilize financial software systems including QuickBooks, NetSuite, Mediaocean, and Strata to process transactions, track payments, and manage vendor data efficiently.
• • Leverage AI tools and systems to automate and enhance invoice processing workflows, improve accuracy, and streamline payment approvals.
• • Work collaboratively within a remote, multicultural team environment while maintaining alignment with U.S.-based client expectations and deadlines.
• • Operate effectively within UK time zone requirements to ensure overlap with client teams and timely response to urgent financial matters.
• • Prioritize and manage multiple tasks simultaneously in a fast-paced, dynamic environment, consistently meeting tight deadlines without compromising accuracy.
• • Ensure all financial activities comply with internal controls and external regulatory standards applicable to international accounts payable operations.
• • Participate in continuous improvement initiatives to enhance AP process efficiency, reduce processing times, and minimize errors in payment cycles.
• • Maintain confidentiality of sensitive vendor and financial information in accordance with data protection and company security policies.
• • Adapt to evolving financial systems and procedures as new tools or client requirements are implemented across the digital marketing network.
• • Contribute to the accuracy of financial reporting by ensuring all invoice data is properly captured, validated, and synchronized across financial platforms.
• • Act as a key point of contact for vendor-related financial issues, providing clear, professional, and documented communication throughout the resolution process.
• • Support cross-functional teams with financial data requests related to campaign spend, media buys, and agency billing within the marketing and advertising ecosystem.