Sales & Operations Coordinator

Scale Army

Job Overview

Location

Egypt

Job Type

Contract

Full Job Description

📋 Description

• Prepare and deliver accurate quotes and proposals for trade show exhibits and display solutions using provided templates and client guidelines.
• Manage and update CRM data in HubSpot, including deals, contacts, and sales pipelines to ensure accurate tracking and reporting.
• Follow up on inbound leads from trade shows and digital inquiries, ensuring timely and professional communication with potential clients.
• Organize and import lead lists from various sources into CRM systems, maintaining data integrity and consistency.
• Pull and compile relevant case studies, product images, and portfolio examples to support proposal development and client presentations.
• Track project timelines, production schedules, and operational deadlines across custom exhibit and rental projects.
• Coordinate with external vendors on production, shipping, logistics, and delivery timelines to ensure on-time project completion.
• Monitor shipment statuses and confirm delivery updates with clients and internal teams to maintain transparency and accountability.
• Maintain internal project checklists and tracking systems to ensure all operational tasks are completed on schedule.
• Upload, format, and update website content in Shopify, including product listings, images, and promotional materials.
• Assist with backend marketing tasks, including AI-generated content creation and image optimization using provided guidelines.
• Organize and standardize internal files, folders, templates, and documentation for easy access and scalability.
• Support the creation and refinement of standard operating procedures (SOPs) to improve operational efficiency.
• Provide general administrative support across sales, operations, and marketing functions as needed.
• Work within U.S. business hours (9AM - 5PM PST) to align with client schedules and ensure responsive communication.
• Maintain a proactive, detail-oriented approach to managing multiple priorities without supervision.
• Adapt quickly to new tools, systems, and processes while consistently delivering high-quality output.
• Contribute to a growing business by supporting both client-facing sales activities and behind-the-scenes operational workflows.
• Demonstrate strong follow-through on tasks, ensuring CRM systems, project trackers, and marketing assets remain accurate and current.
• Communicate proactively with leadership and team members to flag issues, share updates, and propose solutions.

🎯 Requirements

• 1-3 years of experience supporting sales, operations, project coordination, or administrative functions
• Experience using HubSpot CRM or similar CRM systems
• Familiarity with Shopify or website backend management
• Strong organizational and time management skills
• Ability to manage multiple priorities and deadlines with attention to detail
• Comfort working independently while maintaining accountability and proactive communication

🏖️ Benefits

• Fully remote position with flexibility to work from LATAM, Africa, or Eastern Europe
• Opportunity to grow into a larger operations-focused role over time
• Direct collaboration with leadership in a growing trade show and display company
• Exposure to diverse operational workflows across sales, marketing, and logistics

Skills & Technologies

Remote

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About Scale Army

Scale Army Careers is a remote-talent marketplace that sources, vets and places top sales, marketing and technical professionals across Latin America and Africa into full-time roles with high-growth U.S. companies. Operating under the same umbrella as Scale Army, the platform pairs candidates with vetted 40-hour-per-week engagements, provides onboarding guidance, monthly check-ins and equipment stipends, and channels consistently strong performers into progressively higher-impact opportunities to build long-term, dollar-based careers.

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