Senior Accounts Payable Coordinator

📋 Description

• • Oversee and execute complex accounts payable functions, ensuring accurate and timely processing of high-volume invoices with proper approvals and coding
• • Reconcile vendor statements and resolve payment discrepancies and issues promptly to maintain accurate financial records
• • Manage payment runs via ACH, wire transfers, and checks, ensuring full compliance with vendor payment terms and internal policies
• • Review, approve, and provide guidance on work completed by Accounts Payable Clerks and Coordinators to ensure quality and accuracy
• • Assist with month-end and year-end close processes, including accrual preparation, AP aging analysis, and financial reporting support
• • Maintain and enforce internal controls and SOX compliance standards where applicable to safeguard financial integrity
• • Prepare documentation and respond to auditor inquiries during internal and external audits to ensure seamless compliance outcomes
• • Lead or contribute to AP process improvements, system upgrades, and automation initiatives to enhance efficiency and reduce manual errors
• • Train, mentor, and provide day-to-day supervision to junior AP team members to foster professional development and team performance
• • Process and review claim-related invoices including legal fees, vendor service payments, settlements, and indemnity payments with precision
• • Serve as a key liaison between vendors, procurement teams, and finance leadership to resolve payment inquiries and strengthen vendor relationships
• • Operate in a fast-paced, high-volume environment with strict deadlines, maintaining exceptional attention to detail and organizational discipline
• • Ensure adherence to all company policies and regulatory requirements related to accounts payable operations
• • Support cross-functional financial initiatives requiring AP input, including budgeting, forecasting, and financial analysis
• • Demonstrate proficiency in advanced Excel functions including VLOOKUP, XLOOKUP, and PivotTables to analyze and report AP data
• • Maintain accurate and up-to-date vendor records, payment histories, and documentation for audit and compliance purposes
• • Actively participate in continuous improvement efforts to streamline AP workflows and reduce processing cycles
• • Remain informed of industry best practices in accounts payable and implement enhancements as appropriate