Senior Department Accounting Assistant (Remote) - Infectious Diseases

📋 Description

• • Formulates grant and study budgets in accordance with established norms, including entering documentation and securing necessary approvals to establish multidisciplinary research project controls.
• • Authorizes expenses on grant studies and related departmental or project-specific accounts, ensuring compliance with funding guidelines and institutional policies.
• • Processes a wide range of financial and administrative documents including check requests, travel expense reports, purchase orders, blanket orders, invoice statements, and other office-related paperwork.
• • Maintains and updates accounting records for various equipment used in financial operations, ensuring accurate tracking and documentation.
• • Processes payroll and appointment documentation for academic and staff personnel, coordinating with relevant departments to ensure timely and accurate disbursement.
• • Manages and maintains departmental personnel files, providing support for benefits administration and employee recordkeeping.
• • Assists staff responsible for purchasing, payroll, and accounting functions by performing delegated tasks and ensuring workflow efficiency.
• • Distributes and screens incoming mail, routing correspondence to the appropriate departmental personnel for action.
• • Copies and prepares documents for internal distribution and signature processes, supporting administrative continuity and compliance.
• • Operates standard office equipment to complete daily accounting and documentation tasks in a remote environment.
• • Adheres to institutional protocols for financial controls, documentation retention, and confidentiality in handling sensitive research and personnel data.
• • Supports the accounting function for the Infectious Diseases department with focus on research fund management and regulatory compliance.
• • Collaborates with cross-functional teams to ensure accurate financial reporting and documentation for sponsored projects.
• • Monitors and tracks expenditures against approved budgets to prevent overages and ensure alignment with grant requirements.
• • Provides administrative support for daily accounting operations including document organization, filing, and retrieval.
• • Ensures timely processing of financial transactions to meet internal deadlines and external reporting requirements.