Software Compliance Analyst

📋 Description

• • Manage complex software licensing requirements to ensure compliance across Capita and its clients, reducing financial risk and identifying cost-optimisation opportunities.
• • Deliver accurate and effective licence reconciliations for major Tier-1 vendors including Microsoft, Oracle, IBM, and SAP, with experience covering multiple vendors preferred.
• • Lead end-to-end processes for major vendor audits, ensuring timely and compliant responses to licensing inquiries and enforcement actions.
• • Work directly with technical teams including Architects, Analysts, and Consultants to interpret software usage data and align licensing positions with actual deployments.
• • Review, import, and validate new purchase data from third-party systems to maintain accurate and up-to-date software asset records.
• • Manually process Proof of Entitlement documentation to reconcile software installations where automated reconciliation tools are insufficient.
• • Analyse market changes and emerging technologies to assess their impact on vendor licensing models and update compliance strategies accordingly.
• • Develop and enhance Software Asset Management (SAM) lifecycle processes to improve accuracy, efficiency, and scalability across the organisation.
• • Qualify and verify all data sources used in SAM processing to ensure the integrity of compliance reporting and audit readiness.
• • Collaborate with Data Analysts to correctly identify software products discovered across the hardware estate and map them to valid licence entitlements.
• • Develop optimised vendor licence positions that align with actual usage while minimising over-licensing and avoiding non-compliance penalties.
• • Communicate complex licensing positions clearly and concisely to both technical and non-technical stakeholders, simplifying regulatory and contractual obligations.
• • Maintain SC clearance status or actively pursue SC clearance, as this is a mandatory requirement for the role.
• • Operate from a home-based location with occasional ad hoc travel required for training sessions.
• • Contribute to the growth of Capita’s ITAM function during a period of high visibility and increasing client demand, helping to shape best practices in software compliance.