Sr Site Contracts Specialist/Sr. Site Contracts Lead - Poland, Sponsor-dedicated

Syneos Health, Inc.

Job Overview

Location

POL-Remote

Job Type

Full-time

Full Job Description

📋 Description

• Lead end-to-end contract negotiation and execution for clinical trial sites across Poland, ensuring alignment with sponsor requirements, regulatory standards, and internal policies.
• Manage the complete site contract lifecycle from initial draft to execution, including review of site proposals, budget analyses, legal terms, and regulatory compliance documentation.
• Serve as the primary point of contact between clinical trial sponsors, internal legal teams, and investigational sites to resolve contract-related issues and drive timely execution.
• Collaborate with cross-functional teams including Clinical Operations, Finance, and Legal to align contract terms with study budgets, timelines, and sponsor-specific protocols.
• Ensure all site agreements comply with GCP, GDPR, and Polish regulatory requirements, as well as sponsor-specific templates and global contractual standards.
• Maintain accurate and up-to-date contract tracking systems, including contract status, renewal dates, amendments, and archiving in accordance with company and sponsor audit requirements.
• Identify and mitigate contract-related risks related to payment terms, indemnification clauses, intellectual property, data privacy, and site obligations.
• Provide guidance and training to junior contracts specialists and site coordinators on contract best practices, sponsor expectations, and compliance protocols.
• Respond to sponsor audits and internal compliance reviews by producing accurate contract documentation and justifying contractual decisions with supporting rationale.
• Monitor and analyze contract trends, turnaround times, and bottlenecks to recommend process improvements that enhance efficiency and reduce time-to-signature.
• Adapt contract language to accommodate sponsor-specific requirements while maintaining alignment with Syneos Health’s standard contracting framework and risk tolerance.
• Support multiple sponsor-dedicated accounts simultaneously, maintaining strict confidentiality and managing competing priorities with precision.
• Participate in sponsor onboarding processes to understand and implement unique contractual workflows, templates, and approval hierarchies.
• Ensure all contracts are aligned with site feasibility assessments and financial agreements to prevent delays in site activation.
• Stay current with evolving pharmaceutical regulations and industry standards impacting clinical trial contracts in Poland and the EU.
• Prepare and deliver regular reporting to management on contract volume, status, key issues, and performance metrics for sponsor-dedicated accounts.
• Act as a subject matter expert in site contracting for internal teams and external sponsors, providing clear, timely, and accurate contractual guidance.
• Proactively identify opportunities to standardize and scale contracting processes across multiple sponsors to increase operational efficiency.

🎯 Requirements

• Minimum 5 years of experience in clinical trial site contracting within the pharmaceutical, biotech, or CRO industry
• Proven expertise in negotiating and managing clinical trial agreements in Poland and the European Union
• In-depth knowledge of GCP, GDPR, and EU clinical trial regulatory frameworks
• Demonstrated ability to manage multiple sponsor-dedicated contracts with competing priorities and deadlines
• Proficiency in contract management systems and tools (e.g., Veeva, SharePoint, SAP, or similar)
• Strong understanding of clinical trial budgets, payment structures, and cost allocation models

🏖️ Benefits

• Career development and progression opportunities with structured training programs
• Supportive and engaged line management with regular performance feedback
• Technical and therapeutic area training to enhance professional expertise
• Inclusive workplace culture focused on authenticity and belonging
• Total rewards program including competitive compensation and benefits
• Opportunity to contribute to the development of 94% of FDA-approved drugs and 95% of EMA-authorized products

Skills & Technologies

Senior

Remote

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Syneos Health, Inc.

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About Syneos Health, Inc.

Syneos Health is a global biopharmaceutical services organization providing clinical and commercial solutions. It integrates clinical development, outsourced commercialization, consulting, and communications services to accelerate the delivery of therapies to market. The company supports pharmaceutical, biotechnology, and medical device clients across all phases of product development and commercialization, operating in North America, Europe, and Asia-Pacific.

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