Job Overview
Location
Tokyo, Japan
Job Type
Full-time
Category
HR & Recruiting
Date Posted
May 19, 2026
Full Job Description
đź“‹ Description
- • Manage end-to-end talent sourcing for Sales, Customer Success, and Marketing roles across APAC markets, from initial outreach to successful hire, ensuring a seamless experience for both candidates and hiring managers
- • Conduct initial qualification screenings and informal candidate conversations to assess cultural and role fit while building lasting professional relationships
- • Drive inclusion, diversity, equity, and accessibility (I.D.E.A.) initiatives by developing and executing strategies to expand the pipeline of underrepresented talent across all levels of GTM roles
- • Partner with GTM leadership to understand hiring needs, translate role requirements into targeted sourcing profiles, and design innovative campaigns to attract high-quality candidates
- • Utilize LinkedIn Recruiter and other advanced sourcing tools to perform Boolean and X-ray searches, identifying passive and active candidates through unconventional channels
- • Collaborate with the broader Recruiting team to align on hiring targets, streamline workflows, and improve overall recruitment efficiency without compromising candidate quality
- • Maintain and optimize ATS databases, ensuring accurate candidate tracking, tagging, and pipeline management to support data-driven decision-making
- • Build and manage strategic partnerships with organizations, communities, and institutions to increase access to diverse talent pools in APAC regions
- • Analyze sourcing metrics and recruitment funnel data to identify bottlenecks, measure campaign effectiveness, and implement process improvements that reduce time-to-hire
- • Support end-to-end recruiting operations including interview coordination, candidate follow-ups, feedback collection, and sourcing channel management
- • Act as a trusted talent advisor to hiring managers, providing market insights, competitive intelligence, and recommendations on candidate positioning and offer strategy
- • Represent Notion with professionalism, warmth, and empathy in all candidate interactions, ensuring every applicant—regardless of outcome—has a positive experience
- • Embrace and experiment with AI-powered tools to enhance sourcing productivity and outcomes, while maintaining human-centric engagement throughout the process
- • Work in-office on Mondays, Tuesdays, and Thursdays (Anchor Days), with potential for additional in-office requirements based on team or role needs
- • Contribute to broader recruiting initiatives including employer branding, candidate experience improvements, and internal process documentation
- • Remain adaptable to evolving hiring priorities across fast-growing APAC markets while consistently delivering high-volume, high-quality sourcing results
🎯 Requirements
- • At least 2 years of experience in talent sourcing or recruitment, in-house or agency
- • Proficiency in LinkedIn Recruiter and advanced sourcing techniques including Boolean and X-ray searches
- • Fluent in both Japanese and business English
🏖️ Benefits
- • In-office work on Mondays, Tuesdays, and Thursdays (Anchor Days)
- • Opportunity to build and lead APAC’s first Talent Sourcer function at Notion
- • Exposure to AI tools and data-driven recruitment practices
- • Collaborative environment with global teams at leading companies like Toyota, Figma, and OpenAI
Skills & Technologies
About Notion Labs, Inc.
Notion Labs, Inc. develops a unified workspace platform that combines documents, databases, kanban boards, calendars, and wikis. Headquartered in San Francisco, the company offers collaborative tools for teams and individuals to plan, write, organize, and share knowledge. The software integrates with third-party services and supports real-time editing, templates, and permissions management. Founded in 2013, it serves global users across education, technology, and enterprise sectors, aiming to replace fragmented productivity apps with a single, modular environment.
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