US Accounts Payable Assistant (Latin America)

CAS

Job Overview

Location

Colombia

Job Type

Full-time

Full Job Description

📋 Description

• Monitor and maintain the Accounts Payable inbox, reviewing and responding to incoming emails promptly to ensure timely resolution of invoice-related inquiries
• Enter invoice and payment data accurately into the Transportation Management System (TMS) on a consistent schedule, ensuring all fields are complete and correctly populated
• Identify and flag discrepancies in invoices, including missing purchase orders, duplicate entries, or mismatched amounts, before payments are processed
• Maintain and update digital records for Notice of Assignment and Letter of Release documents within the TMS, ensuring proper filing and accessibility
• Collaborate with the finance team to resolve payment issues, provide clarification on documentation, and support timely reconciliation of accounts
• Learn and use the Ascend platform to support core AP workflows, with full training provided to ensure proficiency
• Perform daily data entry tasks using Microsoft Outlook and Excel, maintaining high accuracy and consistency across all transactions
• Keep digital documentation organized with consistent naming conventions and proper file storage to enable easy retrieval and audit readiness
• Communicate discrepancies and missing information clearly and professionally via written email to internal teammates and external vendors
• Take ownership of your assigned invoice queue, proactively tracking outstanding items to full resolution rather than waiting for escalation
• Adhere to strict security protocols including MFA, least-privilege access, and secure file-sharing practices in all daily activities
• Participate in daily Slack/Zoom/Teams standups and scheduled check-ins to maintain alignment with the finance team and report progress
• Support additional administrative tasks as needed by the finance team, including document compilation, record audits, and workflow updates
• Work during U.S. business hours, which requires availability during night shift hours based on Philippine time zone
• Ensure all work is completed with precision, prioritizing cleanliness of data, accuracy of records, and reliability of communication over speed

🎯 Requirements

• High school diploma or equivalent required
• Strong attention to detail and accuracy in data entry
• Proficiency in Microsoft Outlook and Excel
• Confident written and spoken English
• Ability to work during U.S. business hours (night shift based in Philippines)
• Full-time exclusivity required — no other part-time or freelance engagements permitted

🏖️ Benefits

• $1,000 – $1,500 USD monthly compensation based on experience and scope
• Full company equipment provided (laptop, monitor, accessories)
• 15 days PTO annually plus local holidays off
• Guaranteed annual salary increases
• Monthly flexible stipend (CAS Flex Perks)
• Referral rewards up to $1,000

Skills & Technologies

Remote

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About CAS

CAS provides scientific information solutions to researchers, businesses, and governments worldwide. The organization curates and analyzes chemistry and related scientific data to accelerate innovation across pharmaceuticals, biotechnology, materials science, and other research-intensive industries. Its databases, analytics tools, and consulting services connect scientists, patent professionals, and commercial teams with curated chemical substance information, reactions, patents, and literature. CAS is a division of the American Chemical Society and has operated for more than a century, combining human expertise with advanced AI and machine learning to deliver authoritative scientific insights.

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