US Accounts Payable Assistant (South Africa)

CAS

Job Overview

Location

South Africa

Job Type

Full-time

Full Job Description

📋 Description

• Monitor and maintain the accounts payable inbox, reviewing all incoming invoice-related emails and responding promptly to ensure timely resolution
• Accurately enter invoice and payment data into the Transportation Management System (TMS), ensuring all fields are complete and consistent with supporting documentation
• Identify and flag discrepancies in invoices, including missing purchase orders, duplicate submissions, or mismatched amounts, before payments are processed
• Maintain and update digital records of Notice of Assignment and Letter of Release documents within the TMS, ensuring proper filing and accessibility
• Collaborate with the finance team to resolve invoice issues through clear, concise email communication that drives quick and accurate responses
• Learn and use the Ascend platform to support accounts payable workflows, following provided training to perform tasks efficiently and accurately
• Perform daily data entry tasks in Microsoft Excel and Outlook, maintaining high standards of accuracy and timeliness in all administrative inputs
• Organize digital documentation with consistent naming conventions and proper file placement to ensure audit-ready records at all times
• Support finance team with additional administrative duties as needed, including document retrieval, status updates, and process follow-ups
• Adhere strictly to company security protocols, including use of MFA, least-privilege system access, and secure file-sharing practices
• Work exclusively during U.S. business hours, which require night shift availability based on Philippine time zone alignment
• Take full ownership of assigned invoice queue, tracking each item from receipt to resolution without reliance on reminders or follow-ups
• Ensure all communications with internal teams and external vendors are professional, grammatically correct, and action-oriented
• Contribute to a culture of clean data entry, consistent documentation, and inbox hygiene as core operational standards
• Participate in daily standups and check-ins via Slack, Zoom, or Teams to maintain alignment with the finance and AP team
• Maintain 100% exclusivity to CAS after hiring, with no concurrent freelance, part-time, or contract engagements permitted
• Follow structured onboarding and ongoing support processes designed to build long-term proficiency and career growth within the role

🎯 Requirements

• High school diploma or equivalent required
• Proficiency in Microsoft Outlook and Excel
• Strong attention to detail and accuracy in data entry
• Clear and professional written communication skills in English
• Confident written and spoken English
• Comfortable working U.S. business hours (night shift, Philippines-based)

🏖️ Benefits

• $1,000 - $1,500 USD monthly compensation based on experience and scope
• Full company equipment provided (laptop, monitor, accessories)
• 15 days PTO annually plus local holidays off
• Guaranteed annual increases
• Monthly flexible stipend (CAS Flex Perks)
• Referral rewards up to $1,000

Skills & Technologies

Remote

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About CAS

CAS provides scientific information solutions to researchers, businesses, and governments worldwide. The organization curates and analyzes chemistry and related scientific data to accelerate innovation across pharmaceuticals, biotechnology, materials science, and other research-intensive industries. Its databases, analytics tools, and consulting services connect scientists, patent professionals, and commercial teams with curated chemical substance information, reactions, patents, and literature. CAS is a division of the American Chemical Society and has operated for more than a century, combining human expertise with advanced AI and machine learning to deliver authoritative scientific insights.

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