Workplace & Event Manager

Lemlist SAS

Job Overview

Location

Paris

Job Type

Full-time

Full Job Description

📋 Description

• Serve as the primary on-site point of contact for Lemlist’s Paris HQ, ensuring seamless daily operations and a frictionless environment for employees and visitors
• Manage all relationships with building managers, cleaning services, maintenance vendors, and other on-site providers to maintain high standards of facility functionality and cleanliness
• Oversee the procurement, inventory, and restocking of office supplies, snacks, beverages, and branded goodies—ensuring nothing runs out and no team member ever has to ask
• Maintain accurate records of all office inventory, contracts, and associated budgets, optimizing spend while enhancing employee experience
• Collaborate with the design team to co-create and distribute lemlist merchandise that employees genuinely want to wear, reinforcing brand identity through tangible culture
• Manage bookings, logistics, and daily operations for lemflat (4-bedroom Paris apartment), including transportation coordination, cleaning supervision, and ensuring essentials are always available
• Partner with the on-site house manager to remotely oversee lemhouse (800m² property near Avignon), organizing remote work weeks and team retreats, ensuring the space remains functional, comfortable, and well-equipped
• Plan, budget, and execute all internal events with a €500k annual budget, including the flagship annual Team Building and Tech Retreat, team lunches, afterworks, and lemhouse retreats
• Coordinate external events with customers and partners that align with lemlist’s culture and values, ensuring every interaction reflects the company’s brand and tone
• Build anticipation and momentum before events, capture authentic moments during, and share compelling highlights afterward through Slack, Notion, and team meetings
• Craft and distribute regular communications about upcoming events, space updates, policy changes, and new offerings to keep the entire team engaged and informed
• Elevate onboarding by creating warm, memorable welcome experiences—including personalized welcome packs, access setup, and coordinating Paris-based onboarding trips for new hires
• Provide direct administrative support to the CEO on matters that accelerate key initiatives or remove operational friction
• Continuously identify opportunities to improve both the physical office environment and the emotional experience of working at lemlist, turning routine tasks into standout moments
• Act as the cultural ambassador for Lemlist’s Paris office, embedding the company’s values into every interaction, detail, and decision
• Ensure all remote team members have seamless access to worldwide coworking spaces and necessary local resources to maintain equity across the remote-first model
• Maintain precise calendars, vendor contracts, expense tracking, and budget forecasts with zero tolerance for oversight or delay
• Respond proactively to unexpected issues—whether a broken appliance, last-minute guest arrival, or supply shortage—without waiting for direction or approval
• Uphold a high standard of aesthetic, functionality, and warmth across all spaces, ensuring every employee feels welcomed, cared for, and inspired when they walk in

🎯 Requirements

• Minimum of 2 years experience in a workplace or events coordination role, preferably in a fast-paced startup or scale-up
• Based in Paris with the ability to work on-site full-time
• Fluent in both French and English, written and spoken
• Proven ability to manage budgets over €500k and coordinate multiple high-stakes events simultaneously
• Exceptional organizational skills with meticulous attention to inventory, scheduling, contracts, and details
• Demonstrated ability to operate autonomously, solve problems creatively, and execute under fast-changing conditions

🏖️ Benefits

• Full ownership of workplace and events initiatives with a +€500k annual budget and real autonomy
• A central, visible role in a profitable, fast-growing company with no outside funding
• Deep cultural impact—your work directly shapes how 150+ employees feel about working at Lemlist
• Full trust and empowerment to design experiences that reflect company values without bureaucratic constraints

Skills & Technologies

Remote

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Lemlist SAS

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About Lemlist SAS

Lemlist SAS operates a cloud-based sales automation platform that combines email outreach, LinkedIn engagement, and multichannel sequencing. Founded in France in 2018, the company provides tools for personalized cold email campaigns, deliverability optimization, dynamic landing pages, and CRM integrations. Its software enables B2B sales teams to automate follow-ups, track metrics, and manage lead lists while maintaining personalized messaging. Serving startups to enterprises globally, Lemlist emphasizes human-centric automation and maintains GDPR compliance across its European infrastructure.

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