Workplace Experience Coordinator, India (Contract)

📋 Description

• • The Workplace Experience Coordinator role at Handshake Technologies, Inc. is pivotal in shaping a welcoming, efficient, and supportive in-office environment for employees and visitors in Bangalore, directly contributing to team morale, operational smoothness, and the company’s culture of care and inclusion in a fast-growing AI-driven organization.
• • This contract-based, five-days-a-week onsite position ensures the Bangalore office runs seamlessly by managing daily logistics, supporting employee onboarding, coordinating meals and supplies, welcoming guests, and fostering team connection through thoughtful, low-cost engagement initiatives—making the workplace not just functional, but genuinely human-centered.
• • Handshake Technologies, Inc. is a mission-driven company building the career network for the AI economy, connecting 18 million students and alumni, 1,500+ academic institutions, and 1 million employers; backed by top-tier investors and led by alumni from Scale AI, Meta, xAI, Notion, Coinbase, and Palantir, the company is scaling rapidly with a $3.5B valuation and a deep commitment to empowering early-career talent through innovative human data solutions.
• • The Workplace Experience team operates as a vital support function within Handshake’s growing global footprint, partnering closely with HR, facilities, and leadership to ensure the physical workspace reflects the company’s values of accessibility, professionalism, and warmth—especially critical as the organization expands its India hub as a key center for innovation and collaboration.
• • In this role, you will develop practical expertise in office administration, vendor management, event coordination, and employee experience design while gaining exposure to a high-growth, globally connected tech environment; you’ll sharpen your organizational, interpersonal, and problem-solving skills by solving real-time workplace challenges and contributing directly to team cohesion and operational excellence.
• • You will also have the opportunity to influence workplace culture through creative, budget-conscious initiatives that strengthen relationships across teams, build your confidence in managing cross-functional requests, and position yourself for future growth in people operations, administrative leadership, or hybrid roles within scaling startups.
• • Manage the office snack and refreshment budget, place orders, oversee stationery and supply inventory, and ensure the office is clean, organized, and well-stocked
• • Plan weekly lunch and dinner meals, coordinating food orders and ensuring smooth delivery and setup
• • Generate guest passes, greet visitors upon arrival, and provide helpful information about the office and surrounding area to ensure a positive, professional onsite experience
• • Welcome new employees with office tours, introduce them to key areas, amenities, and the local neighborhood, and help them feel settled and supported from day one
• • Help plan and execute low-cost, monthly team bonding activities that strengthen team connection and morale
• • Serve as a generalist for workplace experience needs across the team, providing ad-hoc support for office-related requests as they arise
• • Optional but a big plus: Support flight and accommodation bookings for employees traveling between the India and US offices