Workplace Coordinator

Legora

Job Overview

Location

New York City

Job Type

Full-time

Full Job Description

📋 Description

• As a Workplace Coordinator at Legora, you will be the central figure shaping the daily experience in the company’s New York City office, ensuring a welcoming, efficient, and well-maintained environment that supports a rapidly growing team scaling from 120 to 400+ employees by year-end.
• Your day-to-day responsibilities include greeting visitors and employees, managing check-in and access control, handling packages and deliveries, overseeing office cleanliness and supplies, coordinating vendor relationships (cleaning, catering, facilities), managing the office budget, leading in-office onboarding for new hires, planning and executing team events, submitting and tracking facilities maintenance tickets, and partnering with IT on equipment setup and loaner devices.
• You will join a mission-driven, high-growth AI-native legal tech company that partners with top law firms and global enterprises, backed by $100M+ ARR and a culture rooted in ownership, excellence, and collective growth—where everyone contributes and no one coasts.
• In this role, you will develop expertise in workplace operations, vendor management, event coordination, and cross-functional collaboration with People Ops, IT, and Finance, while gaining visibility into scaling a global office footprint and contributing to a workplace culture that values hospitality, precision, and impact.

🎯 Requirements

• 2+ years in workplace coordination, office operations, reception, or hospitality, ideally at a startup or high-growth company
• Relentlessly detail-oriented with a proactive mindset to identify and resolve issues before they escalate
• Proficient in Google Workspace, Slack, and calendar tools; able to manage multiple priorities under pressure
• Comfortable managing vendor relationships and office budgets, with experience in contract and invoice coordination
• Reliable in-person presence five days a week in the Union Square office; able to lift and move packages up to 30 lbs

🏖️ Benefits

• Comprehensive medical, dental, and vision plans with multiple options via Aetna, Kaiser Permanente, MetLife, and Vision Care, including HSA/FSA eligibility
• Generous family support including parental leave, free Maven Clinic access, Dependent Care FSA, and free One Medical membership for employees and dependents
• Additional perks: pre-tax commuter benefits, life insurance + STD/LTD, 401(k) with company match, unlimited PTO and paid holidays, and voluntary benefits like identity protection, legal coverage, and pet savings programs
• Daily company-provided lunch in a thoughtfully designed Union Square office built for ambitious builders
• Opportunity to collaborate with global workplace teams across Europe, APAC, and North America as part of a rapidly scaling international organization

Skills & Technologies

Onsite

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Legora

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About Legora

Legora is a company focused on providing innovative solutions in the technology sector. Their core offerings revolve around [mention specific areas if known, e.g., software development, AI, data analytics, cloud services]. They aim to empower businesses by leveraging cutting-edge technologies to enhance efficiency, drive growth, and solve complex challenges. Legora prides itself on its team of experts who are dedicated to delivering high-quality products and services tailored to meet the unique needs of their clients. The company is committed to fostering long-term partnerships and contributing to the advancement of digital transformation across various industries. Their approach emphasizes collaboration, agility, and a deep understanding of market trends.

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